Executive Administrative Assistant Jobs

Duties

• Assist, counsel and guide administrative staff members on a wide variety of sensitive, critical, high profile, and often controversial issues.
• Ability to positively communicate across administrative staff to ensure attention to detail is maintained, consistency in work, and compliance to policies/guidance.
• Requires highly effective organizational, interpersonal, and written and oral communication skills.
• Work ranges from specific tasks designed to provide orientation, familiarization, and training in the specialty area to moderately complex work for which guidelines and precedents are applicable but may require some interpretation.
• Proficiency in tools such as MS tools, MS Teams, MS Off ice, DTS, and ATAAPS.
• Prepares travel arrangements and maintains travel records for the Director.
• The ability to assist in the coordination of all facets of administrative support, maintaining professionalism internally and externally.
• Demonstrates emotional intelligence, exercises conflict management skills to facilitate, identify, analyze, and recommend solutions to administrative problems, as well as improve organizational efficiency and productivity of the office.
• Assure that all plans and guidance developed is responsive and adequate to the needs of the Director and organization, and follow all applicable laws, policies, and regulations.
• Apply an extensive knowledge of internal and external organizational relationships to maintain effective engagement.
• Reviews a variety of correspondence from all sources for the Director's signature. Ensures accuracy regarding format, content, typographic, and grammatical accuracy by thoroughly reviewing.
• Knowledge of executive level protocol and policy in planning for the Director's involvement in all engagements.
• Maintain absolute confidentiality in completing sensitive tasks.
• Maintains Director's schedule and appointments, adjudicating conflicts.
• Plan, organize and control critical actions ensuring appropriate priority, staffing, timeliness, coordination, accuracy, and approval.

Requirements

Conditions of Employment

• This is a 6-year Renewable Term position scheduled to last 6 years IAW Federal Register Vol. 82, No. 178. This position may be extended, without limit, in up to six-year increments.
• TDY - 10%
• Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
• This position requires the incumbent be able to obtain and maintain a determination of eligibility for a Secret security clearance or access for the duration of employment.
• Three-year probationary period maybe required.
• Persons assigned male at birth born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration.

How You Will Be Evaluated

• Signature and false statements
• Your resume may be submitted in any format and must support the specialized experience described in this announcement.
• Social security number request
• Cover Letter, optional
• Reasonable accommodation policy
• If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy.
• Financial suitability
• For qualifications determinations your resume must contain hours worked per week and the dates of employment (i.e., HRS per week and month/year to month/year or month/year to present). If your resume does not contain this information, your application may be marked as incomplete, and you may not receive consideration for this position.
• Equal Employment Opportunity (EEO) Policy
• Selective Service
• This position has an individual occupational requirement and/or allows for substitution of education for experience. If you meet this requirement based on education, you MUST submit a copy of your transcript with your application package or you will be rated ineligible. See: Transcripts and Licenses
• New employee probationary period
• How to Apply Interested Applicants must submit resumes/application packages to: [email protected] **Very Important: You must identify the title of the position you are interested in applying for in the Subject Line of your email. Please type"ESI Executive Administrative Assistant" To apply for this position, you must submit the documentation specified in the Required Documents section above. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility. Alternate applications (e.g., facsimile applications) will not be accepted. The complete application package must be submitted to the email address provided above by 11:59 PM (EST) on 08/22/2023 to receive consideration. Agency contact information Army Applicant Help Desk Website https://portal.chra.army.mil/hr_public?id=app_inq Address FN-W4G8AA US ARMY COMBAT CAPABILITIES DEV CMD DO NOT MAIL Aberdeen Proving Ground, MD 21005 US Next steps Eligible applicants will be referred to the hiring manager. The selecting official may choose to conduct interviews. Acknowledgement and Notice of Results letters will be sent by the hiring office. The evaluation will be based on the information you provide. You should expect that we will verify performance, suitability, and security information and take that information into account in making employment offers.
• For additional information see: What to include in your resume.
• Benefits A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits. Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

• Fair and Transparent

  The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

  • Equal Employment Opportunity (EEO) Policy
  • Reasonable accommodation policy
  • Financial suitability
  • Selective Service
  • New employee probationary period
  • Signature and false statements
  • Privacy Act
  • Social security number request
• Privacy Act

• Required Documents

  As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.

  Your complete application includes your resume and other documents which prove your qualifications and eligibility to apply. If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.
  
  1. Your resume:

  • Your resume may be submitted in any format and must support the specialized experience described in this announcement.
  • If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy.
  • For qualifications determinations your resume must contain hours worked per week and the dates of employment (i.e., HRS per week and month/year to month/year or month/year to present). If your resume does not contain this information, your application may be marked as incomplete, and you may not receive consideration for this position.
  • For additional information see: What to include in your resume.

  2. Other supporting documents:

  • Cover Letter, optional
  • This position has an individual occupational requirement and/or allows for substitution of education for experience. If you meet this requirement based on education, you MUST submit a copy of your transcript with your application package or you will be rated ineligible. See: Transcripts and Licenses

  NOTE: Documents submitted as part of the application package, to include supplemental documents, may be shared beyond the Human Resources Office. Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you. You may sanitize these documents to remove another person's personal information before you submit your application. You may be asked to provide an un-sanitized version of the documents if you are selected to confirm your eligibility.

  If you are relying on your education to meet qualification requirements:

  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

  Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

Required Documents