Executive Administrative Assistant Jobs

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Summary

This position is responsible for handling a wide range of administrative and executive support related tasks. It requires the ability to work independently with little to no supervision. Flexibility and excellent organization skills are needed to support the executive team of diverse people and programs.

The position requires ability to interact with all levels of staff with a high level of professionalism and confidentiality in a fast-paced environment, sometimes under pressure, while remaining flexible, proactive, resourceful, and efficient. Expert level of written and verbal communication skills, strong decision-making ability and attention to detail are equally important.

Catalent is a growing Biotech Contract Development and Manufacturing Organization (CDMO) with an internationally recognized tradition of quality and service. Catalent Cell and Gene Therapy provides process development, process characterization, and GMP manufacturing services to industry leaders utilizing novel technologies to produce state-of-the-art vaccines and gene therapies. As a Catalent employee, you will actively contribute to delivery of services to our clients and impact the well-being of their patients.

The Role

• Assist in the management of their schedule. Includes scheduling with external and internal sources, informing directors/managers of future schedule addition and changes, and awareness of General Manager’s personal preferences for scheduling.
• Act as a liaison with other departments and outside agencies, including high-level staff such as Business Unit Leaders. Handles confidential and non-routine information.
• Prepares various confidential departmental reports as assigned by General Manager. Collects information, compiles into standard or non-standard format, prints, proofs and distributes to appropriate company personnel.
• Schedules, organizes and coordinates activities such as meetings, conferences and department activities for the General Manager, regulatory audits, and corporate visitors.
• Coordinate travel and prepare expense reports for the General Manager
• Produce and maintain organizational charts.
• Types and designs general correspondence, memos, charts, tables, graphs, business plans, etc. Proof reads copy for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.
• May conduct special and on-going projects under limited direction that consists of duties requiring the occasional exercise of discretion and independent judgment.
• Establishes and maintains confidential files.

The Candidate

• Degree in business field preferred.
• High School diploma or equivalent.
• 2-5 years’ experience in an office environment.

Position Benefits:

• Employee Stock Purchase Plan
• Medical, Dental & Vision Benefits and 401k
• Opportunity to gain experience in the cutting-edge gene therapy space and help to develop critical lifesaving therapies for our clients
• 19 days PTO & 8 Holidays
• Tuition Reimbursement

Catalent offers rewarding opportunities to further your career! Join the global drug development and delivery leader and help us bring over 7,000 life-saving and life-enhancing products to patients around the world. Catalent is an exciting and growing international company where employees work directly with pharma, biopharma and consumer health companies of all sizes to advance new medicines from early development to clinical trials and to the market. Catalent produces more than 70 billion doses per year, and each one will be used by someone who is counting on us. Join us in making a difference.

Catalent is committed to the health and safety of its employees, visitors and the customers and patients we serve. As a result of the global pandemic, we have modified many of our recruitment and on-boarding processes to maintain everyone’s safety. The Human Resources teams will communicate all necessary safety processes and procedures throughout each stage.

personal initiative. dynamic pace. meaningful work.

Visit Catalent Careers to explore career opportunities.

Catalent is an Equal Opportunity Employer, including disability and veterans.

If you require reasonable accommodation for any part of the application or hiring process due to a disability, you may submit your request by sending an email, and confirming your request for an accommodation and include the job number, title and location to [email protected]. This option is reserved for individuals who require accommodation due to a disability. Information received will be processed by a U.S. Catalent employee and then routed to a local recruiter who will provide assistance to ensure appropriate consideration in the application or hiring process.

Notice to Agency and Search Firm Representatives: Catalent Pharma Solutions (Catalent) is not accepting unsolicited resumes from agencies and/or search firms for this job posting. Resumes submitted to any Catalent employee by a third party agency and/or search firm without a valid written & signed search agreement, will become the sole property of Catalent. No fee will be paid if a candidate is hired for this position as a result of an unsolicited agency or search firm referral. Thank you.

Important Security Notice to U.S. Job Seekers:

Catalent NEVER asks candidates to provide any type of payment, bank details, photocopies of identification, social security number or other highly sensitive personal information during the offer process, and we NEVER do so via email or social media. If you receive any such request, DO NOT respond— it is a fraudulent request. Please forward such requests to [email protected] for us to investigate with local authorities.

California Job Seekers can find our California Job Applicant Notice HERE.