Coordinator, Creative Talent Development And Inclusion Programs (De)

The Creative Talent Development and Inclusion (CTDI) department is seeking a qualified candidate for a Coordinator, CTDI opportunity. We’re looking for someone who can juggle multiple projects and add support and admin to the team. This position will provide day-to-day administrative support for Disney Entertainment Television’s (DET) creative talent programs for television writers and directors (Disney Writing and Directing Programs). Must be able to work in a fast-paced environment and make informed decisions. Must have clear and effective communication skills, and attention to detail are crucial. Previous entertainment industry experience is preferred, and an interest in working within creative talent D&I is required.

Responsibilities:

• Post external social media announcements related to the talent programs; maintain external and internal communications timelines for the programs
• Tracking, maintaining, and sharing program hiring/staffing data and grids, as well as program talent information (scripts, rep info, staffing status, bios)
• Communicate with external partner organizations/sponsored organizations as needed
• Communicate and interface cross-departmentally with fellow assistants/coordinators at DET’s current programming and development teams as needed
• Assist with on-boarding new employees, specifically writers and directors
• Coordinating and setting meetings with talent (writers and directors) and executives or producers across DET, including sending/receiving emails, calendaring, sending outlook invites, etc.
• Coordinate and set up internal and external events (mixers, meet and greets, professional development workshops, master classes, etc.), including tracking attendees, monitoring and sending follow ups, utilizing existing event planning software, booking physical rooms and/or utilizing virtual/zoom room technology
• Sharing and distributing communications regarding talent programs to creative executives, producers, and senior leaders across DET
• Creating hubs and workspace solutions utilizing existing resources, both externally and internally
• Leveraging existing databases, creating grids and data sheets tracking current series and projects in development, as well as current and previous program talent
• Communicate with program talent as needed
• Report to/work with Director of DET Creative Talent Programs
• Prepare program reports and summaries as needed and as requested, including creative notes on scripts
• Coordinating vendor payments
• Assisting with timelines and deliverables related to creative talent programs throughout the year (e.g., application cycles, submission cycles, production cycles, staffing season, professional development, events)
• Roll calls, answer emails, schedule meetings, maintain calendars

Qualifications

• A passion for a career in creative D&I and/or within television
• Ability to successfully coordinate multiple projects simultaneously
• Must be able to work with minimal supervision
• 2+ years of previous administrative office assistant experience at a studio, network, production company or talent agency
• Demonstrated organizational skills
• Superior attention to detail
• Working knowledge of Outlook, Word and Excel
• Must work well under pressure
• Bachelor's Degree or equivalent work experience
• Excellent communication skills, both written and verbal

Preferred Qualification

• Previous experience in program management or event execution
• Previous experience working with high-level executives and creative talent

The hiring range for this position in Burbank, CA is $51,120.00 to $70,290.00 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.