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Company | TransTech Systems Incorporated |
Address | Orlando, FL, United States |
Employment type | PART_TIME |
Salary | |
Category | IT Services and IT Consulting |
Expires | 2023-08-09 |
Posted at | 9 months ago |
Remote Part-time Bookkeeper / Office Assistant
- Ensures insurance and corporate compliance and renewals
- Contract / project / vendor set up and administration, which including W-9s and COIs
- Creates itemized statements, bills, invoices, and other necessary billing documents, which may require calculation of credit terms, shipping charges, discounts, and costs of goods.
- Records amounts due for items purchased or services rendered.
- Highlight any discrepancies between logs and invoice accounts.
- Initiate and establish new procedures for remote office administration and billing tasks
- Performs general bookkeeping work on a job costing basis which may include entering data and maintaining records, invoices, and supporting documents of amounts due for items purchased or services rendered.
- Verifies accuracy of billing data, correcting any errors.
- Email, document and schedule management
- Contacts customers and subcontractors to obtain, verify, and update account information when necessary.
- Performs other related duties, as assigned.
- Creates supporting documentation for billing documents for each type of project, whether it be G7202 payment applications, certified payroll reports, or hourly billing.
- Fill out the weekly certified payroll sheet for each employee for each project with the hours and pay for the given week and include proof of pay stubs.
- Verifying accuracy of invoices before sending out payments
- Ensuring that all payments are sent on time
- Resolving payment discrepancies and disputes on behalf of the company
- Ensuring that all payments are made in accordance with company policy
- Submit these certified payroll sheets to the government on a monthly basis in the form of a single PDF with a coversheet and invoice.
- Responding to vendor invoices
- Updating and maintaining records of expenditures
- Analyzing financial records for accuracy
- Preparing and emailing invoices to customers, with supporting documentation, which at times includes certified payroll reports.
- Reconciling cash receipts and deposits
- Organizing and filing deposit receipts as invoices are paid
- Preparing reports on delinquent accounts and customer payment profiles
- Posting payments to customer accounts
- Excellent attentive to detail
- Proficient in AIA documentation and job costing
- Proactive and ability to solve problems as they arise.
- Excellent organizational and time management skills.
- Ability to do certified payroll reports.
- Proficient in Microsoft Office Suite or similar software.
- Excellent written and verbal communication skills.
- Good understanding of clerical and administrative procedures.
- Associates degree or vocational school training preferred in accounting, finance or payroll accounting.
- High school diploma or equivalent required.
- Prolonged periods sitting at a desk and working on a computer.
- English (required)
- Immediate Hiring
- PTO
- Remote
- 20-25 hours a week (unless a part-time arrangement was made)
- Pay is negotiable based upon experience and certifications (e.g. $28 - $36/hr)
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