Office Assistant Jobs

We are looking for a capable and friendly front office assistant to work with our team. In this role, your duties will include, but not limited to, answering and properly routing incoming calls, working with job files, routing paperwork, and assisting with managing incoming job schedules.

To ensure success, front office assistants should possess experience in office administration and the ability to communicate with members of the public. Top-class candidates are capable administrators who can communicate professionally with vendors, customers, and members of our team.

Front Office Assistant Responsibilities:

• Copying, scanning, and filing documents.
• Answering telephone calls, as well as screening and forwarding calls.
• Performing other administrative tasks, if required.
• Welcoming and assisting visitors in a friendly and professional manner.
• Handling basic inquiries and sorting mail.
• Reporting to management and performing administrative duties.
• Keeping the reception area tidy and observing professional etiquette.

Front Office Assistant Requirements:

• QuickBooks knowledge a plus, but not required.
• Working knowledge of printers, copiers, scanners, and fax machines.
• Ability to observe business etiquette and maintain a professional appearance.
• High school diploma or GED.
• Experience working with word processing, spreadsheets, and emails, including Microsoft Word, Excel, and Outlook.
• 1-2 years of experience in a similar role.
• Experience in answering and screening calls, as well as scheduling appointments.
• Excellent interpersonal and communication skills.