Assistant Vice President, Facilities

The Assistant Vice President of Facilities Operations & Maintenance is an experienced senior leader responsible for overseeing the efficient management and maintenance of UTSA’s facilities, encompassing six million gross square feet of classrooms, laboratories, research, and auxiliary facilities across five campuses. This key leadership role provides strategic guidance and operational direction to a team of over 140 maintenance employees and multiple third-party service contractors, ensuring the highest standards of cleanliness, safety, and functionality across all facilities.

1. Strategic Planning

• Collaborate with senior leadership to identify and prioritize facility needs and improvements to support UTSA’s growth and operational efficiency.
• Develop and implement a comprehensive facilities management strategy aligned with UTSA’s mission, vision, and strategic objectives.
• Stay updated on industry best practices and emerging trends in facilities management, incorporating innovative approaches to enhance facility operations.

2. Operational Management

• Establish and monitor key performance indicators (KPIs) to evaluate the effectiveness and efficiency of facility operations.
• Manage vendor relationships, negotiate contracts, and ensure the delivery of high-quality services within budgetary constraints.
• Oversee the day-to-day operations of all facilities, including building maintenance, custodial & grounds services, and utilities management.
• Develop and implement policies, procedures, and standards to ensure safe, secure, and well-maintained facilities.

3. Budgeting and Financial Management

• Conduct financial analysis to assess the return on investment (ROI) for facility strategic improvements and recommend appropriate funding allocations.
• Develop and manage the facilities department budget, including forecasting expenses, tracking expenditures, and identifying cost-saving opportunities.
• Collaborate with finance and procurement teams to optimize procurement processes and secure competitive pricing for facility-related goods and services.

4. Team Leadership and Development

• Foster a collaborative and inclusive work environment, promoting professional growth, providing mentorship, and conducting performance evaluations.
• Lead and supervise a diverse team of facility professionals, including maintenance staff, administrative support, and third-party service contractors.
• Identify training and development opportunities to enhance the skills and knowledge of the facilities team.
• Demonstrate UTSA core values: Integrity, Excellence, Inclusiveness, Respect, Collaboration and Innovation.
• Promote a culture of safety, sustainability, and continuous improvement within the facilities department.

5. Compliance and Risk Management

• Collaborate with legal and risk management departments to address any facility-related legal or insurance matters.
• Collaborate with Campus Construction to provide facilities support, resources, and timely constructability reviews for project phases: design, construction, substantial completion, warranty, and facilities hand-off.
• Implement risk management strategies to mitigate potential hazards and vulnerabilities within facilities.
• Ensure compliance with all applicable regulations, codes, and standards related to facility operations, including health and safety guidelines.

Why Facilities?

Leadership Development

• Our Business Affairs Leadership is dedicated to investing in professional development. You will have access to UTSA People Excellence leadership tools and courses, providing you with the resources to enhance your leadership skills. Additionally, we offer access to professional third-party leadership consultants who can assist you and your direct reports in further developing your leadership capabilities.

Professional Growth

• UTSA encompasses over 800 acres across 5 campuses, including six million gross square feet of operational building space. As UTSA continues to build-out its extensive undeveloped land holdings, particularly in downtown San Antonio, this growth presents an excellent opportunity for you to expand your skill set in maintaining sophisticated facilities. You'll have the chance to work on diverse projects and gain valuable experience in managing a wide range of facilities.

Impactful Contributions

• These initiatives, you will aid in creating a preferred workplace for facilities and construction professionals, attracting top talent who seek to work in an environment that promotes cutting-edge practices and fosters professional growth.
• Working at UTSA allows you to have a significant impact on the learning environment for students, faculty, and staff. In addition to your day-to-day responsibilities, you will spearhead the development of an internship program. This program aims to provide high school graduates with entry-level positions in our Facilities team, nurturing and developing them into skilled tradespeople. Your contributions to this initiative will shape the future workforce and provide valuable opportunities for aspiring trade professionals.

Collaboration

• As part of our Business Affairs Leadership, you will join an internal committee comprised of select people leaders. This committee includes peer leaders from various departments within Business Affairs, fostering cross-functional collaboration, efficient problem-solving, and a holistic understanding of business operations. Your participation in this committee will contribute to a collaborative and cohesive work environment.

Current Projects

• At present, we have two major capital projects underway. The first project is the development of San Pedro II, a 180,000 square foot facility located in downtown San Antonio along the newly constructed San Pedro Creek. San Pedro II will house our innovation, entrepreneurship, and careers programs. The second project is Blanco, a 150,000 square foot student housing facility situated on our 1604 main campus. You will have the opportunity to work alongside the Assistant Vice President of Campus Design and Construction, providing support from Facilities constructability reviews thru post-construction hand-off. Both of these buildings will be LEED certified, exemplifying UTSA's commitment to sustainable growth.

SPECIALIZED KNOWLEDGE AND EXPERIENCE

Experience

• Demonstrated experience in contract negotiation and vendor performance management.
• Ten years of experience in facilities operations and management. Educational and Research Institution experience preferred.
• Demonstrated experience in strategic planning, budgeting, and financial management.

Knowledge Skills & Abilities

• Excellent leadership, communication, and interpersonal skills, with the ability to collaborate with diverse stakeholders.
• Strong analytical and problem-solving abilities
• In-depth knowledge of facilities management principles, practices, and industry standards.
• Proficiency in using computerized maintenance management systems (CMMS) and facility management software.
• Proven track record of effectively managing large teams and complex facilities over multiple campuses.

Education & Credentials

Required

• Bachelor's degree in Facilities Management, Engineering, Business Administration, or a related field.

Preferred

• Advanced degree and/or licensed professional engineer is preferred.

SE# 510596482