Administrative Support - Executive Assistant

Overview

Pay: $26.92 per Hour

Hours: 8:00am – 5:00pm (Monday-Friday)

Position Summary

Reports to the center director. Responsible for performing a variety of clerical and administrative duties which

require extreme discretion, in compliance with government and management directives.

Essential Functions

• Perform a variety of secretarial/clerical duties, including dictation and transcription of correspondence,

minutes of meetings, reports and other documents.

• Receive telephone calls and visitors; tactfully refer them to proper individual if center director is not

available.

• Maintain calendar of events, schedules, and appointments.
• Maintain correspondence control log, coordinate preparation of special reports; maintain control of
• Coordinate meeting arrangements such as time, place, attendees and matter to be discussed.

reports due in or out of the center.

• Act as liaison between center director and center staff, community, corporate office and customers,
• Maintain a safe and clean work area that models high standards for a work environment.
• Assist in maintaining central library of required documents, handbooks, directives, and SOPs.

including Congressional representatives, parents, screening agencies, etc. Use extreme diplomacy and

tact and ensure accurate and timely responses to all inquiries.

• Make recommendation for purchase of equipment/supplies; maintain expense account records,

financial reports and confidential files.

• Maintain tracking system for contractual required approvals, reports, and plans.
• Participate in Career Development Services System by supporting and promoting the center

directorship through excellent customer service and maintaining accurate records.

• Participate in student employability programs and activities.
• Support, promote, and enforce the Job Corps’ Zero Tolerance Policy.
• Promote the development of Career Success Standards by modeling appropriate behaviors, mentoring
• Provide positive, quality customer services to students, staff and other center customers.

students where necessary and monitoring both positive and negative behaviors through interventions.

• Cultivate and maintain a climate on center which is free of harassment, intimidation and disrespect to

provide a safe place for staff and students to work and learn.

• Maintain accountability of students and property; adhere to safety practices.

It is expected that the incumbent shall perform other duties as assigned within his/her capabilities as

determined by management.

Education And Experience Requirements

High school diploma or equivalent and three years related experience. Associate’s degree preferred.

Experience with youth, excellent written and verbal communications skills and computer proficiency required.

Valid driver’s license with an acceptable driving record, unless waived by management.

Management & Training Corporation (MTC) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, disabled status, veteran status, genetic information, national origin, or any other category protected by federal law. MTC participates in E-Verify. We strive to provide reasonable accommodation for qualified individuals with disabilities, including disabled veterans, in our job application and hiring process.