Administrative Assistant, Recruiting

Job Details

Job Location

Irvine Headquarters - Irvine, CA

Position Type

Full Time

Education Level

High School/G.E.D

Travel Percentage

None

Job Shift

1st

Job Category

Admin - Clerical

Description

About Hyundai GLOVIS America Inc.

GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customer's products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies.

Summary

The Administrative Assistant, Recruiting position will be responsible for assisting the Recruiting Team with full-cycle recruitment, hire packets, pre-employment checks, partial onboarding, management of staffing agencies and internal talent for positions within Glovis America. This role will focus on the administrative duties associated with full-cycle recruitment.

Responsibilities

• Schedule and conduct initial candidate phone screens
• Review resumesand source for qualified applicants
• Assist with HQ recruiting responsibilities, including temp to perm conversions, hire packets, background checks, etc.
• Responsible for verifying and confirmation of hiring packets put together by agreed upon standards
• Send new hire announcements to required personnel at least one week in advance (or ASAP upon special circumstances)
• Facilitate Initial Onboarding for New Hires
• Schedule in-person interviews with potential candidates for assigned Recruiter and Hiring Managers
• Staffing Agencies & Temporary Employees
• Work with members of the HR Team to ensure the New Hire is entered in Paycom, proper communication has been sent out, and New Hire and Benefits orientations are scheduled
• Draft offer letters, collect candidate documents, process background checks, and schedule drug screenings
• Communicate with staffing agencies nationwide
• Review and qualify background checks and drug screens
• Review and revise s and post positions
• Communicate with IT to ensure that equipment is set-up and shipped out, if necessary
• Other Duties as Assigned
• Administrative Support for HQ Recruiting Team
• Initiate hiring process for Temp Employees

Compensation Range

• $45,000 - $49,000 per year

Benefits Of Working At Hyundai GLOVIS America Inc.

• Medical Insurance
• Wellness Program and Gym Reimbursement*
• Referral Bonuses*
• Dental Insurance
• Discretionary Bonuses*
• Basic Life and AD&D as well as Short-Term & Long-Term Disability
• Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities*
• Benefits may vary by location. All benefits pursuant to Company policy
• Pet Insurance
• Tuition Reimbursement*
• Paid Vacation, Holidays, and Sick leave
• Vision Insurance
• 401(k) withGenerous Matching
• Health Care & Dependent Care Flexible Spending Accounts (FSA)
• Auto Allowance*
• Hospital and Critical Illness Insurance

Qualifications

Skills

• IntermediatePC skills including experience in Microsoft Excel, Word,and PowerPoint
• Must possess excellent time-management skillsand critical-thinking ability
• Excellent written and verbal communications skills are required
• Work independently with minimal supervision

Education & Experience

• Associates Degree Preferred
• 1 - 3 Years of Related Work Experience in Human Resources, Recruiting, and/or Administration Preferred
• High School Diploma/G.E.D Required
• 0 - 1 Year of Relevant Work Experience

Physical Requirements

• Repetitive use of hand/grasping product, writing, and typing
• Ability to sit in front of a desk and/or in front of the computer for long periods
• Stand/walk

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

Working and Environmental Conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• Communication with employees and field partners will be primarily conducted via phone and email.
• Typical office environment with low-level noise exposure.

The above statements are intended to describe the general nature of work performed by employees assigned to this position. They are not intended to be a complete list of all job duties performed by persons in the position. Glovis America reserves the right to revise or amend duties at any time as the needs of the company and requirements of the job change.