Administrative Assistant Ii - Airport, Design & Construction

San Diego International Airport is built upon the vision that every team member has a stake in bringing our “Good Feelings, Nonstop” brand to life for every passenger and fellow employee. Here at the Airport Authority, we love San Diego as much as we love flying, and we see our airport as an extension of the always friendly and sunny city we call home. If you are looking for a team that values each other, does great work, and most importantly, has a lot of fun along the way, we invite you to apply today.

The Airport Design & Construction (ADC) Department is looking for a self-motivated individual with demonstrated administrative support skills in an Administrative Assistant II role. The ideal candidate will provide a range of support for the ADC Department and

• Receives and screens telephone calls, providing information and handling issues that may require sensitivity and the use of sound independent judgment, determines the priority and routes incoming correspondence as appropriate.
• Prepares departmental correspondence and documents with accuracy and precision including but not limited to; memorandums, charts, reports, contracts, agreements, amendments, agenda sheets, forms, and other documents ranging from routine to complex; serves as the department’s Records Coordinator and performs document control functions.
• Attends to a variety of office administrative details; maintains inventory and orders office supplies; maintains office equipment by keeping maintenance contracts current, and requests repairs as needed
• Prepares travel and training requests; coordinates travel and other arrangements for conferences and business trips; compiles expense reports; processes payments for registration
• Reviews, processes, and submits department timecards; processes absence requests; maintains employee attendance records; ensures payroll codes and leave time are accurate; logs and proofreads absence requests and time
• Communicates with the department’s vendors and contractors, reviews incoming invoices, and prepares payment requests to be routed for approval. Assists with preparation and tracking of department budget and contract administration
• Distributes RFP’s and RFQ’s to respondents and prepares required documentation in accordance with SDCRAA’s process
• Coordinates and confirms meetings for department staff; arranges for meeting setup, takes notes, and types minutes; maintains a department director’s or manager’s calendar and schedules appointments and meetings

Competencies:

• Judgement & Decision Making: Ability to use appropriate judgement and confidentiality in selecting procedures, conducting transactions with other departments, vendors and the public and solving non-routine problems based on experience-based knowledge.
• Customer & Personal Service: Provide assistance and support to Department Director, departmental staff and outside stakeholders on diverse and specialized clerical functions with a friendly and welcoming demeanor.
• Time Management & Coordination: Ability to prioritize rapidly moving deadlines and various tasks to meet the department’s needs and manage personal workflow.
• Communication: Proficiently exchange information through various avenues including verbal, digital, written; facilitation and persuasion with both internal and external stakeholders.
• Leveraging Technology: Proficient in computer systems, word processing, database management and other software. Proficiency in Power Point, Word, and Excel desired.

Requirements

Required Education, Training and Experience:

• Four years of increasingly responsible office administrative or secretarial experience.
• Graduation from high school or G.E.D. equivalent
• Equivalent combination of training and experience.

Preferred Qualifications:

• Microsoft Office Specialist Certification (Associate/Expert/Master)
• Notary Public
• Graduation from a four-year college or university with a degree.

The starting hiring salary is $41,861.

The salary range for the Administrative Assistant II is $35,779 - $57,246.

• This position will have rotating 8-hour shifts Monday – Friday between 6am and 6pm depending on the needs of the department.

EEO Statement

It is the policy of the San Diego County Regional Airport Authority to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, SDCRAA will provide reasonable accommodations for qualified individuals with disabilities.

Physical & Mental Demands

Persons with disabilities may be able to perform the essential duties of this class with reasonable accommodation. Reasonable accommodation will be evaluated on an individual basis and depends, in part, on the specific requirements for the job, the limitations related to disability and the ability of the hiring department to accommodate the limitation.

Under California Government Code Sections 3100 - 3109, public employees are designated disaster service workers. The term "public employees" includes all persons employed by the state or any county, city, state agency, or public district. Disaster service workers are required to participate in such disaster service activities as they may be assigned to them by their employer or law.