Administrative Assistant- Airport Operations

Description

Position: Administrative Assistant- Airport Operations Status: Non-Exempt/Full Time

Reports to: Airport Manager Location: San Bernardino International Airport

Salary Range: $ 20.10 - $ 24.00 an hour with full benefits

DEFINITION

Under supervision, performs a variety of administrative, scheduling, and office management duties requiring thorough knowledge of the Airport Operations Department for the San Bernardino International Airport Authority (SBIAA), provides support to management and departmental staff; composes and prepares correspondence, data entry, and typing; provides information to staff; and performs related work as required.

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from the Airport Manager. Exercises no direct supervision of staff.

Essential Duties

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth.

• Assists with a wide variety of assignments related to general administrative activities, research projects, and historical analyses consistent with department programs and objectives.
• Establishes, maintains, and fosters positive and effective working relationships with those contacted in the course of work including the public, vendors, contractors, tenants, and agency staff.
• Schedules, prioritizes and prepares for internal and external meetings ensuring facility availability and use, A/V preparation of materials, refreshments and other required amenities.
• Assists in the coordination of assigned meetings and events, including the Part 139 mandated Emergency Table-Top and Full-Scale Emergency Drills as needed.
• Prepares, processes, and tracks purchase requisitions and change orders for services and materials; receives and processes vendor invoices, monitors and orders related supplies.
• Performs other duties as assigned.
• Organizes and maintains library of department information, including manuals, FAA Advisory circulars, maps, safety and regulatory records, and related materials. Develops and implements file, index, tracking, and record-keeping systems.
• Provides administrative support and office management to the Airport Operations Department including utilizing the SBIAA work order system; receiving and screening calls and visitors; receiving deliveries; and providing information to staff, contractors, vendors, tenants, and the public.
• Screens incoming mail; responds to department calls; provides information to the public, responds to staff inquiries.
• Schedules training for department staff and maintains training records.
• Researches and organizes information and data from various sources on a variety of topics prepares and assembles reports, manuals, articles, and other informational materials.

Requirements

EDUCATION AND EXPERIENCE

A Typical Way To Obtain The Required Qualifications Would Be

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying.

• Equivalent to the completion of twelfth (12th) grade supplemented by college-level coursework and/or technical training in administrative support and two (2) years of experience in an administrative related field is desirable. Specialized training or experience in airport preferred.

CONDITIONS OF EMPLOYMENT

• Successfully complete background check to obtain and maintain federally mandated security clearances where required.
• Completion of a 10-panel drug screen for all substances deemed illegal by the Federal Government
• Possession of, or ability to obtain, a valid California Driver’s License.