Accounting Technician (Accounts Payable)

Description

The City of Livermore is currently accepting applications to fill an Accounting Technician vacancy in the Accounts Payable section of the Finance Division. Please refer to the JOB ANNOUNCEMENT for further information regarding this position.

DEFINITION

Under general supervision, the Accounting Technician performs complex paraprofessional accounting work; creates and maintains records regarding municipal, state, and federal funds; and performs other duties as assigned.

DISTINGUISHING CHARACTERISTICS

The Accounting Technician performs complex technical accounting work, involving preparation of statistical and analytical reports. This classification is in the paraprofessional accounting series. Accounting Technicians are responsible for the preparation and maintenance of accounting records pertaining to Accounts Payable, Payroll, Utility Billing, Business License, and General Ledger maintenance.

SUPERVISION RECEIVED

General supervision is provided by a manager in the Finance Division.

SUPERVISION EXERCISED

May provide lead direction to accounting clerical staff and/or temporary employees.

Examples Of Important And Essential Functions

Accounts Payable Functions

Provides lead assistance in processing and verifying claim forms and invoices; ensures payments do not exceed budget and vendor contract amount; reviews payments for applicability of Federal and State tax laws; reconciles weekly check register with warrants for accuracy and completeness; interacts with public and other departments to ensure timely payment of City liabilities; prepares monthly disbursement report for City Council; analyzes and reconciles accounts payable accounts; maintains all payable records including warrants, invoices, vouchers, check registers, and other files/records for reporting and auditing purposes; and provides assistance in preparation of sales tax returns and 1099 forms for vendors.

Payroll Functions

Provides lead assistance in calculating, balancing, and verifying the City of Livermore and Livermore-Pleasanton Fire Department payroll and payroll deductions; prepares recurring journal entries; analyzes and reconciles payroll accounts; prepares Local, State, and Federal compliance reports such as Forms 941, DE-9, W-2, 1095-C, 1094-C, Garnishments' reports, and other related reports; adjusts wages reported for tax effect of workers' compensation payments and

• 4850 leave; computes, reconciles, and processes payments for insurance, retirement, and other benefits; maintains confidential files and records; interprets and implements changes in Federal and State payroll laws and in employee group MOU's; and prepares records and calculations as required by the Fair Labor Standards Act.

Utility Billing

Provides lead assistance in the preparation of monthly utility bills for City customers; schedules water reading routes on a monthly basis to ensure an even cycle for all water accounts; generates and verifies utility billing; resolves customer inquiries; maintains listing of outstanding accounts, and pursues and sends past due accounts to collection when required; reconciles utility billing accounts receivable on a monthly basis; acts as a liaison with the utility billing application software company to update records and resolve programming problems; creates utility accounts for new development; reviews rebate applications and corresponding invoices; prepares warrants requests for the enterprise funds; and provides work coverage to both the city cashier and utility billing clerks.

Business License Tax Program

Provides lead assistance in the annual renewal of the business license tax program to include timely preparation and mailing of all annual tax forms; ensure verification of all applicant information and accuracy of business license renewals; create and send correspondence to solicit correcting information from applicants; responds to inquiries from the business community on issues relating to city code and procedures to obtain a business license; reviews cross reference directories to identify businesses not licensed in the community; maintains, pursues, and sends out past due accounts to collections or initiates small claims court action as required; acts as a liaison with the business license application software company to update records and resolve programming problems; prepares required state business license tax reports; and keeps current on all federal, state, and local laws that pertain to the business community.

General Ledger Maintenance

Maintains the general ledger chart of accounts; reviews monthly expenditure reports to ensure proper account coding; prepares and inputs journal entries; processes month end general ledger reports; assists in the year end close of the general ledger and prepares records for review by the independent auditors; and assists in the bi-annual budget process.

Job Related And Essential Qualifications

Demonstrated Knowledge of :

Principles and procedures of general and municipal accounting; Federal and State grant policies, procedures, and accounting; and general principles of budget accounting and auditing in an electronic data processing environment.

Demonstrated Skills To

Analyze and evaluate general ledger account balances; communicate effectively orally and in writing; perform numerical calculations with speed and accuracy using 10 key equipment; maintain effective relationships with City staff, department heads, and the business community; interact with the public with patience and tact; perform detailed, accurate work and meet deadlines; use and originate computer generated reports; utilize word processing and personal computer spreadsheet capability (Excel preferred); operate modern office equipment including personal computer, word processors, and electronic data processors; and exemplify an enthusiastic, resourceful, and effective customer service attitude with those contacted in the course of work.

Ability To

Learn and apply the City of Livermore's principals, procedures, and practices; and learn specialized computer software programs for use on the job.

Experience, Education, and Training Guidelines

Skills

A typical way to obtain the knowledge, skills, and abilities would be

Any combination of experience, education, and training that would provide the best qualified candidates.

Experience : Three years of progressively responsible clerical accounting experience, or a Bachelor's degree in accounting or a related field may substitute for the required experience. Governmental accounting experience is desirable.

Education : Equivalent to an Associate Degree in accounting or a closely related field.

Training : Any recent training such as academic courses and certification programs which are relevant to this job classification.

Certification : For the position in the Business License Tax Program, possession of a Certified Revenue Officer certification from the California Municipal Revenue and Tax Association (CMRTA) is desirable.

License : May require the possession of a valid California Driver's License and a satisfactory driving record as determined by the City.

Other Requirements : Willingness and ability to work scheduled and emergency overtime; travel locally to the bank; and attend evening and out-of-town meetings and seminars on occasion during work and non-work hours.

Special Requirements : Essential duties require the mental and/or physical ability to read fine print and computer monitors; converse over the telephone and in person; operate a computer, hand-held barcode reader, and 10?key calculators by touch; bend, stoop, stretch, and reach; and safely lift and maneuver office supplies and equipment weighing up to 30 pounds.

Additional Information

The City of Livermore is an equal opportunity employer and supports workforce diversity.

CITY OF LIVERMORE
Benefits Summary
Association of Livermore Employees
Please click here for a copy of the current Memorandum of Understanding (MOU) for the Association of Livermore Employees. The information contained here is a summary of benefits. For a more detailed summary of benefits for all employee groups, click here . Any errors or omissions do not constitute either an expressed or implied contract. Updated 5/2023
MOUTERM
10/01/2021 - 09/30/2025
SCHEDULED INCREASES
10/11/2021 2.0% + $725.40/year
10/10/2022 3.5% + $754.56/year
10/09/2023 2.5% + $777.36/year
10/07/2024 2.0% + $796.80/year
CAFETERIA PLAN (MEDICAL, DENTAL & VISION)
$1,950/month towards medical, dental, and vision; unused balance paid in cash to employee.
BASIC LIFE INSURANCE& ACCIDENTAL DEATH & DISMEMBERMENT INSURANCE (AD & D)
FT - $60,000 EE coverage or PT - $30,000 EE coverage, ER paid
$1,000 dependent coverage, ER paid
EE option to purchase $25,000 additional life insurance& supplemental life to $500,000 (not to exceed 5x annual earnings).
LONG TERM DISABILITY (LTD)
ER paid
60% of base monthly earnings to $5,000/month max. (180 day waiting period)
PERS
New City of Livermore EEs are enrolled in the 2% at 60 formula or 2% at 62 formula, depending on eligibility, as per AB 340.
Classic PERS Misc Member - 2% at 60

• Member Rate = 7% EE paid
• Sick Leave Credit
• 36 consecutive months Final Comp
• 4th Level 59 Survivor Ben.
• Military Service Credit
• Employer Rate = 38.31% ER paid

New PERS Misc Member - 2% at 62

• 36 consecutive months Final Comp
• 4th Level 59 Survivor Ben.
• Sick Leave Credit
• Member Rate = 6.75% EE paid
• Employer Rate = 38.31% ER paid
• Military Service Credit

MEDICARE (Hired after 3/31/86)
EE paid 1.45%
ER paid 1.45%
RETIREMENT HEALTH SAVINGS (RHS)
ER contribution of 4% of base pay into RHS account.
VACATION ACCRUAL
Years of ServiceTotal Accrual Per Year
180.6 hrs
2-5120.12 hrs
6-10135.98 hrs
11-15160.94 hrs
16-19180.18 hrs
20+192.4 hrs
Prorated for part-time EE.
Maximum accrual: 340 hours
HOLIDAYS & HOLIDAY-IN-LIEU PAY
Holidays: 12 observed holidays or in lieu day off or if work 2.5 times pay.
Holiday-In-Lieu Pay: EE's assigned receive 7.5% of base salary, paid per pay period
SICK LEAVE ACCRUAL
96.2 hours/year
Pro-rated for part-time EE
Sick Leave Usage

• PARENTAL LEAVE : For non-birthing parentwho becomes a parent due to adoption, foster care placement, or birth of a child- 48 hours
• FAMILY SICK LEAVE : For immediate Family Illness- ½ Annual Sick Leave Accrual.
• BEREAVEMENT/ FUNERAL LEAVE (non-immediate family) : 3 regularly scheduled workdays of sick leavecanbe used foraunt or uncle.

FUNERAL LEAVE
3 regularly scheduled workdays max for immediate family.
PERSONAL LEAVE
Full-Time: 16 hours per year
Pro-rated for part-time EE.
PREGNANCY LEAVE & FMLA/CFRA
EE may use accrued leaves in compliance with City Rules & Regs
Benefit provided as per regulations: Federal Family and Medical Leave Act, California Family Rights Act, and California Pregnancy Disability Act
DEFERRED COMPENSATION 457(b)
ER contributes $75 per pay period, with required matching of $75 by EE
2023 Maximum
Normal = $22,500
Age 50+ = $7,500
Catchup Limits = $45,000
Voluntary EE Participation
SECTION 125 PLAN
No ER contribution
2023 Maximum
Dependent Care*: Up to $5,000/year -- *See IRS Pub #503
Unreimbursed Medical: Up to $3,050/year

• Other options offered by plan administrator
• Pre-tax Health Care Premiums
• FSA's for Dependent Care
• Unreimbursed Medical Expenses

UNIFORM ALLOWANCE
$850 per year/ paid in equal amounts per pay period
For Public Safety Dispatchers, Senior Public Safety Dispatchers, Supervising Public Safety Dispatchers, Police Clerks, Senior Police Clerk, Supervising Police Clerk, Animal Control Officers, Police Identification Technician, Supervising Property and Evidence Specialist, Property and Evidence Specialist, Community Service Specialists, Crime & Intelligence Analysts, and Crime Prevention Specialist.
SAFETY SHOE ALLOWANCE
Paid annually in July: $200/year for Meter Readers, and employees in Engineering Technician, Neighborhood Preservation Officer, and Building Inspector series who perform field work, and Public Works employees that are required to wear safety shoes or boots.
PRESCRIPTION SAFETY GLASSES
Reimbursement of up to $150/year for purchase of safety prescription glasses for EEs working in locations where there is a risk of eye injuries.
SHIFT DIFFERENTIAL
EEs regularly assigned to city facilities operating 24/7 - $2.50/hour for all hours worked when assigned to a shift requiring EE work at least 4 hours between 4:00 p.m.- 6:00 a.m.
EQUIPMENT OPERATION
Public Works EEs: $12.00/day for EE who operates Class A vehicle, min of 50%+ operation/day.
STANDBY PAY
2 hours straight-time for standby on regularly scheduled work day
3 hours straight-time for standby on regularly scheduled days off and fixed City holidays
CALL BACK PAY
3 hours min @ OT rate for FLSA nonexempt. First 3 hours can't be taken as comp time but paid to EE.
WORK IN A HIGHER CLASS
If work min of 3 consecutive workdays, paid @ 5% differential or the minimum of the salary range of the higher classification.
COURT PAY/COURT CANCELLATION PAY
If in connection with EE's usual official duties, 3 hrs min @ OT, or 4 hrs min @ OT for those required to appear on normal day off or on graveyard shift.
SUPPORT SERVICES TRAINING OFFICER PAY
$90/pay period for full pay period while assigned.
BILINGUAL PAY
$60/pay period for both written & conversational. Must be certified by Department Head and approved by Admin Services Director, and used on the job.
$35/pay period for conversation level as certified by Department Head and approved by Admin Services Director.
TELEPHONE PAY
20 minutes and for each minute exceeding 20 minutes at OT rate.
CELL PHONE ALLOWANCE
Standard = $40/month (if authorized)
See Administrative Regulation 36 for details.
COMMERCIAL DRIVERS' LICENSE PAY
$35/pay period with valid CA Commercial Driver's License and valid DOT medical card.
OT COMP & COMP TIME OFF
OT for > 40 hrs/week or > 8 hrs/day in a reg scheduled day or hrs in excess of those normally scheduled & worked/day @ 1 ½ x reg. pay or Comp Time in lieu of OT for FLSA nonexempt. Accrued Comp Time in excess of 100 hours must be paid out.
TUITION REIMBURSEMENT
75% reimbursement fortuition & books
For undergraduate studies, $4,000 FY max; $16,000 lifetime max
For graduate studies, $5,000 FY max; $10,000 lifetime max
LICENSES & CERTIFICATIONS
100% reimbursement for required licenses and certifications
EMPLOYEE ASSISTANCE PROGRAM
Three (3) sessions per incident per family member. Unlimited telephonic consultations.
FLSA WORK PERIOD
168 hour pay period beginning Monday at 12:01 a.m., ending 7 days later on Sunday at 12:00 midnight. If an EE is not on this work week schedule, something must be in writing documenting EE's work week.
For WR Operator series : 168 hour period beginning Sunday at 12:00 midnight,
ending 7 days later on Saturday at 11:59 p.m.
PAY PERIODS
26 pay periods per year
Benefits listed are for regular full-time employees. Benefits are prorated for 30-hour and 20-hour employees.
ER = Employer
EE = Employee
FT = Full-Time
PT = Part-Time
Closing Date/Time: 7/17/2023 5:00 PM Pacific