Executive Assistant To Ceo – Entertainment Jobs in Santa Cruz, California

5+ years of experience with Microsoft Office applications and project management software tools

Expertise in executive-level organizational and task management supporting C-Level executives in the non-profit or healthcare sector.

BA/BS degree preferred 5+ year minimum professional service-related experience required.

3 to 5 years of relevant for profit or non-profit executive assistance experience (Preferred)

Several years of professional experience and strong computer literacy

Superior organizational skills including excellent written and verbal communication.

Plan extensive travel arrangements (when safe) and manage expenses.

Keep a pulse on the CEO’s priorities and manage his calendar accordingly.

Optimize the CEO’s workflow and streamline his day to be as efficient as possible.

Enable the CEO to focus on the company’s vision by owning all administrative tasks.

Liaise with high-profile board members and support with coordination and communication.

Proactively resolve last-minute changes and meeting requests with grace and finesse.

Exceptional organizational and time-management skills, capable of effective multitasking.

Strong negotiation skills and a track record of successful vendor management.

Skilled in communication and collaboration, adept at managing complex interactions and handling extensive communications across inside and outside contacts

Skillfully negotiate terms and costs with external vendors to secure favorable outcomes for the Principal.

Maintain and synchronize multiple calendars, manage schedules, and prepare the Principal for engagements.

Book extensive travel arrangements, paying special attention to preferences. You'll help book and manage travel for the family and support staff/crews.

Excellent communication and follow-up skills

Previous entertainment agency or production experience

Act as liaison with other internal departments and external contacts to execute assignments

Keep current on Company projects, events, and issues and provide updates to your supervisor

Update development grids, organize pitch materials, and track international formats

Provide personal assistance on various projects and activities

Manage cross-functional projects and company initiatives

Manage and actively collaborate with CEO’s EA/PA located in South America

8+ years of C-level support experience, ideally to a CEO and/or founder

Must have experience working for a start up or high-growth tech company

Experience working cohesively within all levels of an organization and with external stakeholders

Expertly coordinate CEO’s calendar, addressing any conflicting appointments and sending reminders

Strong organizational and time-management skills, with the ability to manage multiple priorities and deadlines

Knowledge of project management software and tools is a plus

Manage the CEO's schedule and calendar, coordinating meetings, appointments, and travel arrangements

Manage and prioritize incoming requests and correspondence, ensuring timely and appropriate responses

Manage special projects and initiatives as assigned by the CEO or other senior executives

At least 5 years of experience in a similar role, ideally in a fast-paced, dynamic environment

Manage CEO calendar and scheduling; resolve scheduling conflicts as they arise and prioritize meetings in alignment with top objectives

6+ years experience providing executive support to C-Suite (or equivalent).

Ability to manage & prioritize multiple competing tasks simultaneously

Experience in navigating nuance and ambiguity while remaining poised and resilient under pressure

Excellent skills in decision-making, organization, project planning and problem-solving

Experience coordinating team and company-wide events (offsites, leadership meetings, social activities, etc).

5+ years of experience as an Executive Assistant supporting C-level in a high-growth, fast-paced environment including startup, finance, or tech.

Coordinate and manage travel and itineraries as needed.

Excellent verbal and communication skills.

Great attention to detail and organizational skills.

Provide meeting support through attending meetings on behalf of the CEO, taking notes, writing action items, and noting follow-up items.

Facilitate communication between appropriate stakeholders at all different levels.

Fully remote schedule (flexibility to meet occasionally in LA is required)

Healthcare benefits and 401(k) options

Conducting client research and organizing leads

Performing client outreach via emails, phone calls, and meeting requests

Maintaining and updating the firm’s CRM as needed

Attending meetings, recording notes, and distributing to team members

statement of duties, responsibilities or requirements.

Must have working knowledge and proficiency with various electronic tools – smart/cell phones,

Will be expected to travel and attend meetings, events and various functions with CEO in an

Communicates with staff, members, board and the public on behalf of the CEO and acts as single

Complies with all organizational policies, procedures and expected standards of performance.

Has or will obtain a valid passport at own expense.

Effective team-player and willing to expand responsibilities and learn new skills

Manage individuals’ calendars and schedules effectively – maintain and manage the day-to-day business activities

Manage internal and external contact distribution lists; enter notes into internal database and/or CRM

Bachelor’s degree and at least 10 years of senior C-Suite level administrative experience

Prior experience supporting a fortune 500 CEO or leader

Microsoft Office experience – Outlook, Word, Excel, PowerPoint

Scheduling meetings across global time zones and managing extensive calendars

Preparing meeting materials and following up on action items

Coordinating heavy domestic and international travel

Rolling high volume phone calls and responding to emails on behalf of the executive

Handling expense reports and reimbursements

Completing personal assistant tasks (running errands, booking appointments, managing personal calendars, etc.)

5+ years of experience as EA to CEO or C-level executive

Effective organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail

Strong computer skills using Microsoft office - Excel, Word, PowerPoint

Strong writing, spelling, grammar, editing and proofing skills

Healthcare or Nonprofit industry experience (Plus)

Completes a broad variety of administrative tasks for the CEO including: managing an extremely active calendar of appointments; completing expense reports;

5+ years of experience as EA to CEO or C-level executive

Effective organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail

Strong computer skills using Microsoft office - Excel, Word, PowerPoint

Strong writing, spelling, grammar, editing and proofing skills

Healthcare or Nonprofit industry experience (Plus)

Completes a broad variety of administrative tasks for the CEO including: managing an extremely active calendar of appointments; completing expense reports;

Calendar management: appointments with colleagues, stylists, celebrities, and business management teams

BA/BS degree or equivalent industry and working experience

3-5 years’ experience as an Executive Assistant

Salary range: $75-95k, plus full benefits

Oversee Scheduling and Calendar Appointments

Ensuring daily schedule is extremely organized

Compensation: Commensurate with skills and experience. Comprehensive benefits and generous PTO.

• Management: 5 years (Preferred)

Salary DOE plus Health Benefits

• Manage and maintain schedules.

• Correspond and communicate professionally and effectively (telephone speaking and email written communication skills must be exceptional)

• Previous experience supporting a busy executive

Proven project management skills with experience driving internal and external events and business deliverables

Core team member to coordinate external and internal events such as JP Morgan, all-hands, Managers meetings, onsite meetings, and employee events

Manages a variety of special projects for the CEO and CCO

At least seven (7) years experience supporting C-Level Executives, preferably in the Biotech or Life Science industries

Exceptional organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with attention to detail

Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, Board members, and external partners

· Complex calendar management, meeting coordination and travel arrangement (personal and professional)

· Expense report and reimbursement management

· Experience coordinating business and personal calendars

· Sophisticated communicator with exceptional writing skills

Executive Assistant to CEO & CFO – Irvine, CA - 65-95K bas

· Managing special projects as needed

Excellent organizational and time management skills, with the ability to prioritize and handle multiple tasks simultaneously.

Minimum of 5 years of experience in the entertainment, fashion, or a similar industry, preferably in an executive support role.

Strong knowledge of the entertainment industry, including business practices, professionalism/confidentiality, and more.

Exceptional communication skills, both written and verbal, with the ability to interact confidently and professionally with individuals at all levels.

Manage and maintain confidential and sensitive information with the utmost discretion and professionalism.

Background supporting a high-level executive (such as C-Suite, President, Vice