Executive Assistant To Ceo – Entertainment Jobs in Beverly Hills, Los Angeles, California

Exceptional organizational and time-management skills, capable of effective multitasking.

Strong negotiation skills and a track record of successful vendor management.

Skilled in communication and collaboration, adept at managing complex interactions and handling extensive communications across inside and outside contacts

Skillfully negotiate terms and costs with external vendors to secure favorable outcomes for the Principal.

Maintain and synchronize multiple calendars, manage schedules, and prepare the Principal for engagements.

Book extensive travel arrangements, paying special attention to preferences. You'll help book and manage travel for the family and support staff/crews.

Manage the CEO’s personal life: appointments, chef operations, styling, hair and makeup, home needs, and travel arrangements.

Manage all aspects of the CEO’s travel, including booking, rescheduling, tracking transportation, lodging, dining reservations, security arrangements, and packing, etc.

85K plus Health Benefits and OT

Establish and maintain operational systems for various functions.

Heavy volume of travel with the CEO is required.

Act as the main point of contact for the principal’s team, security, publicists, and other stakeholders during events.

Excellent communication and follow-up skills

Previous entertainment agency or production experience

Act as liaison with other internal departments and external contacts to execute assignments

Keep current on Company projects, events, and issues and provide updates to your supervisor

Update development grids, organize pitch materials, and track international formats

Provide personal assistance on various projects and activities

Fully remote schedule (flexibility to meet occasionally in LA is required)

Healthcare benefits and 401(k) options

Conducting client research and organizing leads

Performing client outreach via emails, phone calls, and meeting requests

Maintaining and updating the firm’s CRM as needed

Attending meetings, recording notes, and distributing to team members

statement of duties, responsibilities or requirements.

Must have working knowledge and proficiency with various electronic tools – smart/cell phones,

Will be expected to travel and attend meetings, events and various functions with CEO in an

Communicates with staff, members, board and the public on behalf of the CEO and acts as single

Complies with all organizational policies, procedures and expected standards of performance.

Has or will obtain a valid passport at own expense.

Effective team-player and willing to expand responsibilities and learn new skills

Manage individuals’ calendars and schedules effectively – maintain and manage the day-to-day business activities

Manage internal and external contact distribution lists; enter notes into internal database and/or CRM

Bachelor’s degree and at least 10 years of senior C-Suite level administrative experience

Prior experience supporting a fortune 500 CEO or leader

Microsoft Office experience – Outlook, Word, Excel, PowerPoint

Scheduling meetings across global time zones and managing extensive calendars

Preparing meeting materials and following up on action items

Coordinating heavy domestic and international travel

Rolling high volume phone calls and responding to emails on behalf of the executive

Handling expense reports and reimbursements

Completing personal assistant tasks (running errands, booking appointments, managing personal calendars, etc.)

5+ years of experience as EA to CEO or C-level executive

Effective organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail

Strong computer skills using Microsoft office - Excel, Word, PowerPoint

Strong writing, spelling, grammar, editing and proofing skills

Healthcare or Nonprofit industry experience (Plus)

Completes a broad variety of administrative tasks for the CEO including: managing an extremely active calendar of appointments; completing expense reports;

5+ years of experience as EA to CEO or C-level executive

Effective organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail

Strong computer skills using Microsoft office - Excel, Word, PowerPoint

Strong writing, spelling, grammar, editing and proofing skills

Healthcare or Nonprofit industry experience (Plus)

Completes a broad variety of administrative tasks for the CEO including: managing an extremely active calendar of appointments; completing expense reports;

Calendar management: appointments with colleagues, stylists, celebrities, and business management teams

BA/BS degree or equivalent industry and working experience

3-5 years’ experience as an Executive Assistant

Salary range: $75-95k, plus full benefits

Oversee Scheduling and Calendar Appointments

Ensuring daily schedule is extremely organized

Compensation: Commensurate with skills and experience. Comprehensive benefits and generous PTO.

• Management: 5 years (Preferred)

Salary DOE plus Health Benefits

• Manage and maintain schedules.

• Correspond and communicate professionally and effectively (telephone speaking and email written communication skills must be exceptional)

• Previous experience supporting a busy executive

Excellent organizational and time management skills, with the ability to prioritize and handle multiple tasks simultaneously.

Minimum of 5 years of experience in the entertainment, fashion, or a similar industry, preferably in an executive support role.

Strong knowledge of the entertainment industry, including business practices, professionalism/confidentiality, and more.

Exceptional communication skills, both written and verbal, with the ability to interact confidently and professionally with individuals at all levels.

Manage and maintain confidential and sensitive information with the utmost discretion and professionalism.

Background supporting a high-level executive (such as C-Suite, President, Vice

Private event management: Organize and manage private dinners and events, overseeing catering, logistics, and ensuring a seamless experience for guests.

Bachelor's degree or equivalent experience preferred.

Collaborative mindset: Ability to work collaboratively within a small office setting, assisting the COS and supporting the Admin when necessary.

Longevity in assistant roles: Proven track record of staying with previous executive roles for an extended period, demonstrating dedication and loyalty.

Personal assistance: Provide support for personal matters, including managing personal appointments and handling sensitive and confidential information with the utmost discretion.

Meeting facilitation: Join calls and meetings with the Founder, taking detailed notes, tracking action items, and following up on outstanding tasks.

- Strong organizational and time management skills.

- Execute special projects assigned by senior management, such as client gifts during holidays, planning events, etc.

Responsibilities are (but not limited to):

- Proven experience as an administrative assistant or similar role.

- Excellent attention to detail and problem-solving abilities.

- Effective communication skills, both written and verbal.

Excellent attention to detail, great organizational skills, and solid judgment capabilities.

Extensive calendar management (of an ever-changing calendar); resolving any scheduling issues. Sustain a daily calendar of meetings and events.

Minimum 3+ years relevant work experience required in working in an executive assistant role supporting C-Level executives.

Equally strong written and verbal communication skills.

Advanced Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, Dropbox, Zoom, Slack, Avaya Phone System.

Flexible hours as dictated by the needs of business for projects and meetings.

Effective computer skills including typing, Microsoft Office, desktop publishing and project management software.

Demonstrated organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail

Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors

Expert level of skills in written and verbal communications

Math skills sufficient to monitor budgets, prepare spreadsheets, calculate/balance invoices/expense reports, and similar

Minimum 2-3 years of administrative experience (high-level executive support preferred)

· Aids as a back-up to the office manager and front desk supervisor when needed.

3-7 years of experience working with senior executives.

Confident interacting and communicating with senior executives; experience preparing for executive-level meetings.

Experience in booking travel, transportation and creating itineraries.

Excellent written and verbal communication skills.

Excellent analytical, problem solving and decision-making skills.

High level communication skills, ability to manage and work with numerous stakeholders within the company

Work closely with the CEO to keep him well informed of upcoming commitments and responsibilities

Manage sensitive matters with a high level of confidentiality and discretion especially if it impacts operations of the company

Arrange travel accommodations and manage expense reports as needed

The salary range is 100,000-130,000 depending on experience and background.

Willing to commute daily to their office in West Hollywood

Managing complex calendars, ensuring the CEO is fully prepared for all engagements

Scheduling a high volume of meetings and calls across global time zones

Coordinating and preparing meeting materials and following up on action items as needed

Liaising with VIP clientele regularly and serving as gatekeeper to the CEO

Facilitating email correspondence and prioritizing requests appropriately

Arranging extensive travel, including flights, hotels, ground transportation, and itineraries