Travel Coordinator Jobs

Our client, a global financial firm, is looking for a temporary (with possibility of permanent placement) Travel Coordinator who has a minimum of 2 years of dedicated travel coordinating experience. This role sits on-site and will be responsible for coordinating the travel for all of the firm's US employees.

Responsibilities:

• Research and quote travel options via Concur Solutions
• Coordinate employee and family relocations including temporary housing and pet accommodations
• Provide support for all travel related items including flight changes and cancellations and other traveler issues, both domestic and foreign
• Ensure all employee travel is in line with internal travel policy (cost, class of service, duration, ground transportation)
• Manage relationships with external agencies and participate in service calls, annual reviews and contract negotiations
• Work directly with employees to facilitate quotation and booking of all business travel while providing excellent customer service
• Perform price comparison for international flights between carriers and agencies
• Manage corporate travel rewards programs, tracking and applying points to offset travel costs
• Diligently maintain travel documents, profiles and booking and reporting spreadsheets
• Alert US and international offices of visiting employees
• Create detailed travel itineraries
• Coordinate and document approval of trips with employee’s manager before booking
• Assist in month-end corporate card reconciliation processes
• Research and communicate COVID requirements for each country, ensuring documentation is completed and all requirements are met
• Create employee travel profiles inclusive of name, DOB, IDs, frequent flier numbers, seat preferences, addresses and additional related details
• Manage travel visa procurement including preparation of documentation, checks, and coordination with visa expeditor services
• Coordinate quotation and booking of travel with external travel agencies including flights, hotels, rental cars and car services

Ideal person will have:

• Ability to work independently and in team environment
• Exceptional attention to detail
• Ability to multitask
• Ability to work in extremely fast-paced environment
• Must have Concur experience; SABRE is a plus
• Available after hours and weekends for travel emergencies
• Strong organizational skills
• 2+ years’ experience booking business travel
• Portuguese fluency preferred
• Customer service oriented
• Proficient in MS Office