Travel Coordinator Vaynerspeakers Jobs

Manage, coordinate, and facilitate the highly sensitive global travel obligations.

Confidential clearance is required to start – must be able to obtain.

Must be comfortable interacting with high-ranking military personnel.

Coordinates travel in both Continental United States (CONUS) and Outside Continental United States (OCONUS).

Responsible for updating and maintaining the travel document repository to ensure accessibility and auditability of future, current, and past trip information.

Coordinate and lead meetings/briefings with all stakeholders.

Review daily, weekly, and monthly travel requirements with the Director of Operations and Manager of SOC.

Strict adherence to the Airline Safety Management System.

Possess the interpersonal skills to act as an integral member of the team.

Perform crew notifications of upcoming travel arrangements.

Perform travel change notifications to crew members.

Additional duties and scheduling tasks as required.

Provide an exceptional, effortless, and worry-free travel experience for each traveler

Travel Coordinator must have experience with Microsoft Office products and the ability to toggle between multiple online platforms

Must possess excellent written and verbal communication skills along with the ability to articulate information as needed

Book flights, make hotel and rental car reservations

Submit hotel credit card authorization forms and collect hotel receipts

When communicating with travelers, Travel Coordinators should have a consultative, proactive approach that anticipates each traveler’s needs

No experience necessary we will train you.

Follow a turn-key business model and strategy.

Research, plan, and present a quote to clients

Work directly with suppliers like Expedia, Golden Tickets, Norwegian Air, Hertz, etc

Once itinerary is agreed on, collect credit card payments and send email confirmations Make changes if needed to booked itinerary

This is a 1099 position

REQUIRED SKILLS, KNOWLEDGE, AND ABILITIES

Strong organizational and time management skills, with the ability to handle multiple tasks simultaneously and meet deadlines.

Proficient computer skills, including experience with Microsoft Applications including Outlook, Teams, Excel, Word, etc.

Create and import exclusive group pricing and amenities offers.

Learn diverse vendor policies and apply knowledge to overall tasks.

Exceptional communication and interpersonal skills, both written and verbal.

Excellent and quick decision-making skills

Offer potential clients a comprehensive price quote for destination packages

Strong ability to communicate in writing and speaking

Must be legally authorized to work in the United States

Discuss itinerary options with clients and suggest destinations, transportation methods and lodging possibilities depending on the clients' interests

Coordinate payment schedules for itinerary packages or other trip components with clients and process authorized payments

Work experience in higher education.

Demonstrated extensive and responsible purchasing and accounting experience in an online environment.

Demonstrated experience with the UCR Financial Systems, iTravel, eBuy, ePay, Mail Services and P&R

Complete and process expense reports for the Project Management department

To secure your future, we offer 401k Retirement Plan matching

Manage your expenses better with our Flexible Spending Account

Manage travel arrangements using an online booking system; including, but not limited to, flights, hotels and rental cars

As the key player in travel coordination, strong organization and communications skills will be used to work with all parties

2+ years’ experience in managing travel

Know and execute the special requirements for overseas travel and overseas country clearances.

Use the following Microsoft Office programs: Word, PowerPoint, Excel, and Outlook and knowledgeable with SharePoint.

Use the Defense Travel System and the information required for processing automated DD Forms 1610 and 1351-2.

Utilize the Joint Travel Regulations, knowing what expenses are reimbursable and the documents required for reimbursement on the DD Form 1351-1.

Process requests for overseas country clearances.

Process leaves and pass requests IAW AR 600-8-10, for Leaves and Passes when taken in conjunction with TDY.

Participate in new hire orientations, as needed, to increase the knowledge and awareness of travel benefits programs for new team members

Responsible for the Company's Security and Safety Management System (SMS) and associated Safety Risk Management and Safety Assurance outputs.

Actively assist team members through the process of transitioning to retiree travel benefits

At least two years of experience working in customer service, travel, and/or airline industry.

Proven experience utilizing Microsoft Office programs.

Travel privileges on the American Airlines global network

Bachelor's Degree in Business, Accounting, Finance, or a related discipline, or the equivalent combination of education, professional training, or work experience

Minimum of 3-5 years of related experience in finance, including government contracting experience for multiple type contracts (FFP, CPFF, T&M)

Knowledge of regulations, policies and precedents which affect the use of program and related support resources in the area studied

Knowledge and ability to provide contract support.

Salary range $60,000.00 to $75,000.00 (depending on location and experience).

Ensure that invitational travelers set up in the DOJ/CRM travel system (E2)

Prepare deposit vouchers in accordance with cash management procedures

Advanced knowledge of travel requirements and regulations and the ability to interpret and apply travel related statutes.

Experience may be substituted for college on a year-for-year basis.

A minimum of two years of State of Texas travel accounting experience is necessary.

Knowledge of Centralized Accounting and Payroll/Personnel/Travel and Expense System (CAPPS) and the statewide accounting system (USAS).

Must have excellent verbal and writing skills

Attends travel webinars, seminars and conferences remotely.

Excellent verbal and written communications skills

Strong ability to manage time and prioritize tasks

Meets with clients to determine travel needs, budgets and preferences.

Sells and coordinates transportation, accommodations, insurance, tours and activities.

Advises clients regarding destinations, cultures, customs, weather and activities.

Demonstrated project management skills with experience leading initiatives from start to finish.

Prior meeting and event planning experience including knowledge of Cvent, Groupize, or other group travel booking, management, and/or registration technologies.

Experience in contract negotiation and relationship management.

Prior experience planning and/or supporting higher education and/or student travel.

Communicates and helps interpret travel policy for campus partners and facilitates policy compliance through education and outreach.

Serves as a key communicator of the features and benefits of the travel program to increase adoption of the travel program.

Significant relevant experience will be considered in lieu of formal education.

Plans, leads, and manages the collaboration, coordination, and scheduling of the organization's travel needs.

Excellent interpersonal skills to elicit detailed information from subject-matter experts (for example, applications developers),

Advanced writing, grammatical and editing skills.

Experience in a technical setting.

Schedules hotel and flight accommodations and procures necessary documentation such as passports, visas, or other clearances.

Strong verbal and written communication skills

Excellent interpersonal and customer service skills

Create and manage commercial reservations when ConocoPhillips flights are unavailable.

High school diploma or equivalent

Ability to type 40 wpm

Proficient in Microsoft Office Suite

Prioritization, time management and multi-tasking skills.

Education and Years of Experience

Excellent oral and written communication skills.

3-4 years of corporate travel experience within the last five years.

Thorough knowledge of basic travel industry rules and regulations.

Successful completion of travel school or equivalent experience.

Knowledge/Experience with travel software (Concur)

2+ years of corporate travel experience

Good organizational and prioritizing skills

Ability to handle a high volume of travel bookings

Work with recruiting coordinators and recruiters to secure travel arrangements for our physicians

Assist with problem solving changes to ticketed itineraries

Knowledge/Experience with travel software (Concur)

2+ years of corporate travel experience

Good organizational and prioritizing skills

Ability to handle a high volume of travel bookings

Work with recruiting coordinators and recruiters to secure travel arrangements for our physicians

Assist with problem solving changes to ticketed itineraries