Travel Coordinator Jobs

Responsibilities:

• Research and quote travel options via Concur Solutions
• Ensure all employee travel is in line with internal travel policy (cost, class of service, duration, ground transportation)
• Diligently maintain travel documents, profiles and booking and reporting spreadsheets
• Research and communicate COVID requirements for each country, ensuring documentation is completed and all requirements are met
• Work directly with employees to facilitate quotation and booking of all business travel while providing excellent customer service
• Coordinate employee and family relocations including temporary housing and pet accommodations
• Create employee travel profiles inclusive of name, DOB, IDs, frequent flier numbers, seat preferences, addresses and additional related details
• Assist in month end corporate card reconciliation processes
• Create detailed travel itineraries
• Manage travel visa procurement including preparation of documentation, checks, and coordination with visa expeditor services
• Manage corporate travel rewards programs, tracking and applying points to offset travel costs
• Provide support for all travel related items including flight changes and cancelations and other traveler issues domestic and foreign
• Perform backup reception and administrative functions as needed
• Alert US and international offices of visiting employees
• Manage relationships with external agencies and participate in service calls, annual reviews and contract negotiations
• Coordinate and document approval of trips with employee’s manager before booking
• Coordinate quotation and booking of travel with external travel agencies including flights, hotels, rental cars and car services
• Assist with administrative responsibilities including procurement, reporting, shipping, scheduling, events and ad hoc projects as needed
• Perform price comparison for international flights between carriers and agencies

Skills & Requirements:

• Portuguese fluency preferred
• 2+ years’ experience booking business travel
• Proficient in MS office
• Ability to work in extremely fast paced environment
• Customer service oriented
• Ability to multitask
• Available after hours and weekends for travel emergencies
• Ability to work independently and in team environment
• Strong organizational skills
• Exceptional attention to detail