Luxury Travel Coordinator Jobs

Manage, coordinate, and facilitate the highly sensitive global travel obligations.

Confidential clearance is required to start – must be able to obtain.

Must be comfortable interacting with high-ranking military personnel.

Coordinates travel in both Continental United States (CONUS) and Outside Continental United States (OCONUS).

Responsible for updating and maintaining the travel document repository to ensure accessibility and auditability of future, current, and past trip information.

Coordinate and lead meetings/briefings with all stakeholders.

Review daily, weekly, and monthly travel requirements with the Director of Operations and Manager of SOC.

Strict adherence to the Airline Safety Management System.

Possess the interpersonal skills to act as an integral member of the team.

Perform crew notifications of upcoming travel arrangements.

Perform travel change notifications to crew members.

Additional duties and scheduling tasks as required.

Proven experience in wellness, mindfulness, or a related field.

Excellent communication and interpersonal skills.

Knowledge of different relaxation and meditation techniques.

Sales and marketing skills to promote mind vacation packages.

Strong creativity and ability to think outside the box.

Self-motivated and able to work independently.

Exceptional verbal and written communication skills, combined with demonstrated problem-solving ability.

Executive Assistants / Personal Assistants experience preferred.

Corporate concierge or hotel concierge experience preferred

Account Managers / Commercial Role expertise

Aside from regular Medical, Dental, Vision, and others we have other benefits listed below:

Discount on Pet Insurance, legal advisory, and a multitude of other supplemental benefits

Exceptional verbal and written communication skills, combined with demonstrated problem-solving ability.

Executive Assistants / Personal Assistants experience preferred.

Corporate concierge or hotel concierge experience preferred

Account Managers / Commercial Role expertise

Aside from regular Medical, Dental, Vision, and others we have other benefits listed below:

Discount on Pet Insurance, legal advisory, and a multitude of other supplemental benefits

Venue Management in conjunction with producer and/or as needed

Updating tracking documents for reporting to internal team and client including

Ledger with most up to date quotes and costs

Assisting with invoices and payments

Production Schedule in conjunction with producers and technical team

Production Assistant and Crew Schedules

Plan and sell transportation, accommodations, insurance and other travel services

Cooperate with clients to determine their needs and advise them appropriate destination, modes of transportations, travel dates, costs and accommodations

Provide relevant information, brochures and publications (guides, local customs, maps, regulations, events etc) to travelers

Book transportation, make hotel reservations and collect payment/fees

Use promotional techniques and prepare promotional materials to sell itinerary tour packages

Fluency in English; multilingualism is a plus

Handle the booking of deluxe transportation and reservations at luxury hotels, and manage payment collection/fees.

Address client concerns, manage any complaints effectively, and conduct refunds when required.

Exceptional sales skills and sharp business acumen.

Superior interpersonal, communication, and negotiation skills.

Design and coordinate upscale transportation, accommodation, insurance, and additional travel services.

Partner with clients to comprehend their high-end travel needs and suggest fitting destinations, travel modalities, dates, costs, and lodgings.

Provide an exceptional, effortless, and worry-free travel experience for each traveler

Travel Coordinator must have experience with Microsoft Office products and the ability to toggle between multiple online platforms

Must possess excellent written and verbal communication skills along with the ability to articulate information as needed

Book flights, make hotel and rental car reservations

Submit hotel credit card authorization forms and collect hotel receipts

When communicating with travelers, Travel Coordinators should have a consultative, proactive approach that anticipates each traveler’s needs

No experience necessary we will train you.

Follow a turn-key business model and strategy.

Research, plan, and present a quote to clients

Work directly with suppliers like Expedia, Golden Tickets, Norwegian Air, Hertz, etc

Once itinerary is agreed on, collect credit card payments and send email confirmations Make changes if needed to booked itinerary

This is a 1099 position

REQUIRED SKILLS, KNOWLEDGE, AND ABILITIES

Strong organizational and time management skills, with the ability to handle multiple tasks simultaneously and meet deadlines.

Proficient computer skills, including experience with Microsoft Applications including Outlook, Teams, Excel, Word, etc.

Create and import exclusive group pricing and amenities offers.

Learn diverse vendor policies and apply knowledge to overall tasks.

Exceptional communication and interpersonal skills, both written and verbal.

Excellent and quick decision-making skills

Offer potential clients a comprehensive price quote for destination packages

Strong ability to communicate in writing and speaking

Must be legally authorized to work in the United States

Discuss itinerary options with clients and suggest destinations, transportation methods and lodging possibilities depending on the clients' interests

Coordinate payment schedules for itinerary packages or other trip components with clients and process authorized payments

Work experience in higher education.

Demonstrated extensive and responsible purchasing and accounting experience in an online environment.

Demonstrated experience with the UCR Financial Systems, iTravel, eBuy, ePay, Mail Services and P&R

Handle the booking of deluxe transportation and reservations at luxury hotels, and manage payment collection/fees.

Address client concerns, manage any complaints effectively, and conduct refunds when required.

Exceptional sales skills and sharp business acumen.

Superior interpersonal, communication, and negotiation skills.

Design and coordinate upscale transportation, accommodation, insurance, and additional travel services.

Partner with clients to comprehend their high-end travel needs and suggest fitting destinations, travel modalities, dates, costs, and lodgings.

Complete and process expense reports for the Project Management department

To secure your future, we offer 401k Retirement Plan matching

Manage your expenses better with our Flexible Spending Account

Manage travel arrangements using an online booking system; including, but not limited to, flights, hotels and rental cars

As the key player in travel coordination, strong organization and communications skills will be used to work with all parties

2+ years’ experience in managing travel

Know and execute the special requirements for overseas travel and overseas country clearances.

Use the following Microsoft Office programs: Word, PowerPoint, Excel, and Outlook and knowledgeable with SharePoint.

Use the Defense Travel System and the information required for processing automated DD Forms 1610 and 1351-2.

Utilize the Joint Travel Regulations, knowing what expenses are reimbursable and the documents required for reimbursement on the DD Form 1351-1.

Process requests for overseas country clearances.

Process leaves and pass requests IAW AR 600-8-10, for Leaves and Passes when taken in conjunction with TDY.

Participate in new hire orientations, as needed, to increase the knowledge and awareness of travel benefits programs for new team members

Responsible for the Company's Security and Safety Management System (SMS) and associated Safety Risk Management and Safety Assurance outputs.

Actively assist team members through the process of transitioning to retiree travel benefits

At least two years of experience working in customer service, travel, and/or airline industry.

Proven experience utilizing Microsoft Office programs.

Travel privileges on the American Airlines global network

Bachelor's Degree in Business, Accounting, Finance, or a related discipline, or the equivalent combination of education, professional training, or work experience

Minimum of 3-5 years of related experience in finance, including government contracting experience for multiple type contracts (FFP, CPFF, T&M)

Knowledge of regulations, policies and precedents which affect the use of program and related support resources in the area studied

Knowledge and ability to provide contract support.

Salary range $60,000.00 to $75,000.00 (depending on location and experience).

Ensure that invitational travelers set up in the DOJ/CRM travel system (E2)

Prepare deposit vouchers in accordance with cash management procedures

Advanced knowledge of travel requirements and regulations and the ability to interpret and apply travel related statutes.

Experience may be substituted for college on a year-for-year basis.

A minimum of two years of State of Texas travel accounting experience is necessary.

Knowledge of Centralized Accounting and Payroll/Personnel/Travel and Expense System (CAPPS) and the statewide accounting system (USAS).

Must have excellent verbal and writing skills

Handle the booking of deluxe transportation and reservations at luxury hotels, and manage payment collection/fees.

Address client concerns, manage any complaints effectively, and conduct refunds when required.

Exceptional sales skills and sharp business acumen.

Superior interpersonal, communication, and negotiation skills.

Design and coordinate upscale transportation, accommodation, insurance, and additional travel services.

Partner with clients to comprehend their high-end travel needs and suggest fitting destinations, travel modalities, dates, costs, and lodgings.