Tpwd - Administrative Assistant Iv (Region Office)

TPWD MISSION

To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations.

Please Note

All applications must contain complete job histories, which includes job title, dates of employment (month/year) and hours worked per week, name of employer, supervisor's name and phone number and a description of duties performed.

Job history and volunteer experience should be listed in the work history section of the application to receive credit towards meeting the minimum requirements. Part-time experience credit is prorated based on the duration and hours worked per week. Please indicate hours worked for part-time/temporary/seasonal experience. If this information is not submitted, your application will be considered incomplete.

Applications with "See attached" or "See resume" will not be accepted in lieu of a completed application. Omission of data can be the basis for disqualification; you may state 'unknown' for any incomplete fields. If education is used to meet the minimum requirements of the job posting, a copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview.

APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions go to CAPPS Recruit to register or login. CAPPS Recruit, https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en

Military Occupational Specialty Codes

Job Classification

Service

Military Specialty

Administrative Assistant I-VI

Army

15P, 42A, 56M, 68G, 420A

Administrative Assistant I-VI

Navy

AZ, LS, LSS, MC, PS, RP, SN, YN, YNS, 741X

Administrative Assistant I-VI

Coast Guard

YN, PERS

Administrative Assistant I-VI

Marine Corps

0100, 0111, 3372, 3381, 6046, 0170, 4430

Administrative Assistant I-VI

Air Force

3F5X1, 8A200

• More information on military occupational specialty codes can be found below:

https://www.onetonline.org/crosswalk/MOC/ https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MilitaryCrosswalkGuide.pdf

VETERAN'S PREFERENCE: If you choose to claim veteran's employment preference including surviving spouse or orphan of a veteran as outlined by the State of Texas, you must attach a DD214 at the time your application is submitted. If you have questions regarding this requirement, please visit our Veteran's Hiring Reference page at https://tpwd.texas.gov/jobs/veterans/

Benefits

Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities. Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit, telework, staggered work hours, Employee Assistance Program and a Return to Work Program. For new employees or rehires, health insurance is available the 1st of the following month after a 60-day waiting period. Click HERE to view our Benefits page.

HIRING CONTACT: Cindy Granado, (432) 426-3533

PHYSICAL WORK ADDRESS: Hwy. 118 N. Park Road 3, Fort Davis, TX 79734

General Description

Under the direction of the Regional Administrative Specialist, this position performs advanced (senior-level) administrative work and is responsible for supporting Regional Office staff and twenty-three parks in the State Parks Division, Region 1. Assists in providing guidance to park administrative assistants and managers on administrative procedures including bookkeeping and accounting functions. Enters procurement card expenses, receipts, purchase orders, requisitions, time sheets and vehicle mileage reports. Enters vehicle mileage reports and procurement card purchases. Assists with preparing and tracking personnel action requests and related documents. Tracks miscellaneous reports from parks. Assists with preparations for regional meetings and trainings, including coordinating meeting rooms, overnight accommodations, and meal arrangements. Provides training as needed to park staff. Prepares special reports, researches, and prepares correspondence. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment. Performs additional duties as assigned. Complies with all Agency, Division and Branch rules, regulations and procedures.

Qualifications

MINIMUM QUALIFICATIONS:

Education

Graduation from High School or GED.

Experience

Four years' experience performing administrative support duties.

Licensure

If driving is required, applicant must possess a valid State driver's license.

Preferred Qualifications

Experience:

Experience in basic accounting, revenue collection, invoice reconciliation and general administrative support duties;

Experience in customer service, public relations and/or handling customer complaints or other related duties;

Experience using office automation equipment such as a personal computer, including word processing and spreadsheet software.

NOTE: Experience may have occurred concurrently.

Knowledge, Skills And Abilities

Knowledge of general office procedures;

Knowledge of administrative and clerical procedures;

Knowledge of revenue collection, accounting, auditing and revenue reporting concepts;

Knowledge of record keeping, reporting procedures, and departmental policies and procedures;

Skill in using MS Word, Excel and Outlook;

Skill in effective verbal and written communication;

Skill in providing quality customer service in a courteous and professional manner;

Skill in making independent, sound and timely decisions;

Skill in developing processes, procedures and policies for administrative functions;

Skill in interpreting, analyzing and explaining organizational policies and procedures;

Skill in training others;

Skill in establishing and maintaining effective work relationships with co-workers and work-related contacts;

Ability to identify, research and assemble information;

Ability to work independently with little or no supervision;

Ability to work as a member of a team;

Ability to communicate effectively with the public;

Ability to work under stressful conditions;

Ability to exercise initiative in accomplishing tasks;

Ability to maintain strict confidentiality;

Ability to maintain flexibility and work with frequent interruptions and multiple changing priorities;

Ability to apply organizational skills, office management practices and procedures and maintain record keeping systems;

Ability to prepare reports within established timelines;

Ability to conduct all work activities in accordance with TPWD safety program.

WORKING CONDITIONS

Required to work hours 8:00 a.m. to 5:00 p.m., Monday through Friday;

Required to work on holidays, weekends and hours other than 8:00 a.m. to 5:00 p.m. as necessary;

Required to adjust to changing schedules;

Required to respond to emergency and on call situations;

May be required to operate a State vehicle;

Required to travel 5% with possible overnight stays;

Must conform to TPWD dress and grooming standards, work rules and safety procedures;

Non-smoking environment in State buildings and vehicles.

TPWD IS AN EQUAL OPPORTUNITY EMPLOYER

Closing Date: Jun 28, 2023, 11:59:00 PM