Special Events Assistant (External Agency)

Overview /Objective
The Special Events Assistant plays an integral role in supporting the special events team with the execution of all tentpole events and meetings with a focus on hotel management.
Responsibilities

• Assist and oversee venue/hotel sourcing for League and internal department meetings.
• Manage hotel reservations for 800+ attendees at all major events which includes Super Bowl, Pro Bowl, Combine, Draft and meetings.
• Coordinate with pop-up dinners and meetings throughout the year for the NFL Executive office.
• Support operations at the Super Bowl Headquarter hotel to include hotel reservations and office setup.
• Work with the team in various capacities including contract management, updating special events schedule and vendor/ billing coordination.
• Provide support to Special Events Manager on Super Bowl hotel assignment process working closely with our partners on assigning 20,000 hotel rooms.
• Support the Super Bowl Suites Hospitality Program including website creation, organizing walkthroughs, oversite of parking assignments and other suite package needs.
• Work closely with the Special Events team on meeting and event operations leading up to and during all NFL tentpole events and various other events/meetings throughout the year. Responsibilities to include, client check-in and registration, credential distribution, and other on-site support as needed.
• Oversee the execution of 100+ hotel contracts for future Super Bowl and Draft bids.

Required Qualifications

• Experience working with C-level Executives and VIP guests
• 3-4 years’ experience in hotels, event planning and hospitality
• Ability to manage multiple projects in a fast-paced environment
• Proficiency in Microsoft office (PowerPoint, Word, Excel, Outlook)
• Knowledge of hotel reservation systems and hotel management

Preferred Qualifications

• Bachelor’s Degree or equivalent education

Other Key Attributes / Characteristics

• Vendor selection and management
• Strong organizational skills
• Willingness to work long hours and travel for an extended period of time
• Team player with positive attitude
• Enhanced interpersonal and communication skills

Physical Demands

• The employee may be required to lift and/or move up to 15 pounds

Travel

• This position will be required to travel 40% of the year including some weekend travel.

Salary / Pay Range
This job posting contains a pay range, which represents the range of salaries or hourly rates that the NFL believes, in good faith, at the time of this posting that it might be willing to pay for the posted job in the location(s) specified. The NFL expects to hire for this position near the middle of the range. Only in truly rare and exceptional circumstances, where an external candidate has experience, credentials or expertise that far exceed those required or expected for the position, would the NFL consider paying a salary or rate near the higher end of the range.
Terms / Expected Hours of Work

• The NFL is committed to building a diverse, equitable and inclusive work environment that reflects our incredibly diverse fan base. We provide an environment of mutual respect where equal employment opportunities are available to all employees and applicants without regard to status as protected by applicable federal, state, or local law.
• FLSA non-exempt
• This job posting is for a position with one of the NFL’s third-party agency partners that provides services to the NFL. The individual selected for this role will be an employee of that third-party agency and not the NFL. All compensation, benefits, and other terms and conditions of employment are handled by the agency. The assignment to provide services to the NFL will be limited in duration but may be extended for an additional period by agreement between the NFL and the agency.
• The NFL maintains a Flexible Workplace Policy that provides members of our workforce with opportunities to periodically work from a location of their choice, while maintaining a priority on in-person work at an NFL office, which enables us to more effectively collaborate, connect and build a workplace culture that will drive our continued success.