Special Events Coordinator Jobs

We are partnering with our client to assist with their search for a Special Events Coordinator. Our client is an independent, national nonprofit dedicated to transforming the lives of children and families struggling with mental health and learning disorders. They work to deliver the highest standards of care, advance the science of the developing brain, and empower parents, professionals, and policymakers to support children when and where they need it most.

The successful candidate will need to be an organized and energetic professional to join our team as a Special Events Coordinator. Under the supervision of the Special Events Manager, the Special Events Coordinator will manage logistics involved in executing two major annual West-coast fundraising events – the Golf Tournament and the Fall Luncheon – plus various research-driven events and donor cultivation events throughout the year. This is an exempt, full-time position located in our client’s New York City headquarters office.

Responsibilities:

• Plan, organize, and coordinate the organization’s annual Golf Tournament and Fall Luncheon (both held in the San Francisco Bay Area), and various other events throughout the year
• Provide support to event donor leadership, including tracking of various outreach lists and providing outreach templates and collateral
• Serve as the point of contact for event inquiries, responding to general questions or directing inquiries to the appropriate team member
• Schedule event prep calls and prepare briefings
• Prioritize and manage multiple event timelines and work plans simultaneously, independently following up on deliverables and deadlines as appropriate
• Prepare agendas and materials for event planning meetings
• Complete timely prospect research on event attendees and donors
• Work with the Special Events team and collaborate with frontline fundraisers to reach or exceed an annual special event fundraising goal of $7.9 million
• Lead on collaboration of design and development of event website and collateral (e.g., save the date, invitation, program), and develop and manage complex event communications schedule
• Work with Development Operations team on preparing select donor correspondence, including pledge reminders and acknowledgement letters
• Manage responsibilities, conduct meetings, and provide guidance to staff volunteers for events
• Coordinate day-of logistics, collaborating with internal team members, external consultants, and vendors to ensure the seamless execution of each event
• Oversee the process of logging event pledges, donations, and donor correspondence in Salesforce
• Facilitate timely payment to event vendors
• Other event-related responsibilities as assigned
• Track RSVPs for events, communicating with attendees/donors as required to collection any relevant information

Qualifications:

• Prior experience working for non-profits preferred
• Demonstrated ability to work effectively with donors and other volunteer constituencies
• High energy, enthusiasm, and passion to fulfill the mission
• Ability to travel throughout the year for events near San Mateo, CA
• Strong organizational and project management skills; adept at working under tight deadlines and management of multiple projects simultaneously; impeccable attention to detail
• Creative, entrepreneurial spirit
• Ability to work a flexible schedule that may include evening and weekend events
• Resourceful, works independently and enjoys working and collaborating with others
• Bachelor's degree and a minimum of three years special event planning or related work experience
• Superior writing, speaking, and interpersonal skills

The anticipated salary range for this position is $60,000 – 75,000 annually. Salary is based on a range of factors that include relevant experience, knowledge, skills, other job-related qualifications, and geography.

Special Considerations:

All new hires must be vaccinated and must stay up to date with vaccines against the COVID-19 virus unless they have been granted a reasonable accommodation for religion or disability. If you are offered employment with our client, this requirement must be met by your date of hire, unless a reasonable accommodation for exemption is received and approved by our client.

Our client is an equal opportunity employer and does not discriminate in employment based on race, religion (including religious dress and grooming practices), color, sex/gender (including pregnancy, childbirth, breastfeeding or related medical conditions), sex stereotype, gender identity/gender expression/transgender (including whether or not you are transitioning or have transitioned) and sexual orientation; national origin (including language use restrictions and possession of a driver's license issued to persons unable to prove their presence in the united states is authorized under federal law [Vehicle Code section 12801.9]); ancestry, physical or mental disability, medical condition, genetic information/characteristics, marital status/registered domestic partner status, age (40 and over), sexual orientation, military or veteran status, or any other basis protected by federal, state or local law or ordinance or regulation.