Special Events Coordinator Jobs

The Team:

The Communications department is responsible for strategic deployment of Press & Influencer Relations, Special Events and Advertising across all media channels to support the growth of awareness for Hermès in the US. Our mission is to share the rich story of Hermès, highlighting the value of creativity, commitment to quality and signature craftmanship model.

The Opportunity:

As the Special Events Coordinator, you will play an integral role in supporting the team with all event activities with a specific focus on logistics and budget management. You will be responsible for small-scale animations, tracking all event inventory and materials, managing department invoices, as well as drafting post-event recaps and event collateral archives, invitation mailings lists and calendar management. You will also manage the sourcing and placement of annual interns while serving as department liaison.

About the Role:

• Organize, track and maintain records of all inventory items belonging to the Special Events department including past and present props, materials, porcelain, crystal and archives
• Partner with management to review monthly budget and inventory status
• Acts as point person on behalf of Special Events team for all purchase orders and payments
• Keep up to date records of all printed materials (invitations, programs, menus)
• Maintain master budget management including processing, tracking and recording all events invoices and maintaining an accurate and up-to-date event invoice ledger
• Manage and coordinate all charitable donation requests and approvals. Delegate necessary tasks to the Special Events interns and manage accordingly
• Organize monthly event calendars and schedule meetings as requested
• Prepare post-event recaps and overview decks
• Support all special event activity by coordinating and executing all logistical tasks
• Plan and execute all small-scale in-store regional events (under 50 guests) including the creation of guidelines for the stores, logistics, vendor management and researching local craftsman or talent
• Act as point person for all event mailing lists, RSVP lists and in-house invitation mailing

Supervisory Responsibility:

• YES – Supervises event vendors

Budget Responsibility:

• YES – Processes, tracks and records all submitted events invoices and maintains an accurate and up-to-date Master Events budget.

Decision Making Responsibility:

• NO

About You:

• 1-2 years’ experience, including hands-on internship, in similar role and/or department.
• High level of attention to detail
• Solid understanding of budgeting and ability to exercise appropriate judgement
• Proven ability to work independently
• Self-motivator with eagerness to learn
• Creative problem-solver with strong communications skills
• Excellent organizational skills
• Experience with hands-on event planning and logistics management
• Possess strong work ethic with strong time management abilities
• Computer proficiency, including Microsoft Word, PowerPoint and Excel

The range for this position is $60,519 - $81,879 annually. Actual rates are determined based on the job, location, and individual experience.

We are looking for a candidate that has a combination of the above attributes and can perform the key functions of the role with or without reasonable accommodations.

Company Overview:

Since 1837, Hermès has remained faithful to its artisan business model and humanist values. We place people at the heart of what we do and aspire to make a positive impact on the world. The freedom to create, the constant search for beautiful materials, the transmission of a savoir-faire of excellence and the aesthetic of functionality define the singularity of Hermès, a house dedicated to making highly-crafted, beautiful objects made to stand the test of time.

An independent, family-owned company, Hermès is dedicated to keeping production in France through its 42 workshops, The Hermès organization is also a truly global community with a network of 310 stores in 49 countries. Hermès employs more than 15,000 people worldwide with over 6,000 of the workforce being Hermès craftspeople engaged in making artisanal products, nurturing a 180+ year tradition of creativity and innovation.

At Hermès, our actions for sustainable development and corporate social responsibility are founded in values passed down by generations of humble artisans who have shaped the story of our house and the integrity of our objects. The roots of Hermès’ success and longevity lie in a sense of responsibility; a quest for authenticity and respect for time and preservation of natural resources. All at Hermès wish to leave a positive footprint on the world, a mission that’s at the heart of our commitment to progress. This narrative can be experienced in a series of shorts films “Footsteps Across the World” available on our website. Link here.

Our Commitment:

Family is at the heart of Hermès. At Hermès of Paris, we are committed to being a Maison for All, a home where we make efforts to generate, support and advance the values of diversity, inclusion and family both within our own walls and in the wider world. At Hermès of Paris we look to create a diverse workforce of talented and unique individuals with different backgrounds, skillsets and worldviews that will enrich our Hermès of Paris family. We support our individual team members personal and professional success through a culture that values equality, individuality and fairness and through an environment where individuals can thrive and feel comfortable being their authentic selves. Beyond the walls of our Maison, we advance our DIF values through the work that we do in partnership with our community and non-profit partners.

At Hermès of Paris, we are proud to be an equal opportunity workplace. It is the policy of Hermès of Paris, Inc. that applicants for employment are recruited, selected and hired on the basis of individual merit and ability with respect to positions being filled and potential for promotion or transfer which may be expected to develop. Applicants are recruited, selected and hired without discrimination because of race, color, religion, sex, age, national origin, disability, genetic information, sexual orientation, citizenship, military or veteran status or any other basis prohibited by applicable law. In addition, personnel procedures and practices with regard to training, promotion, transfer, compensation, demotion, lay off or termination are to be administered with due regard to job performance, experience and qualifications, but without discrimination because of race, color, religion, sex, age, national origin, disability, genetic information, sexual orientation, citizenship, military or veteran status or any other basis prohibited by applicable law. Hermès of Paris, Inc. also provides reasonable accommodations to qualified individuals with disabilities, in accordance with applicable laws.