Senior Executive Personal Assistant To The Ceo

My client is a prestigious company located in the Greater Boston area that's seeking a highly skilled and experienced Senior Executive Personal Assistant to support their CEO. The successful candidate will play a critical role in managing the CEO's challenging work schedule while also providing comprehensive personal assistance, including coordination of family schedules and private plane arrangements. This is a high-profile position that requires exceptional organizational skills, attention to detail, and the ability to handle multiple priorities with discretion and professionalism.

Responsibilities:

• Assist with the coordination of the CEO's family schedule, including managing appointments and activities for the CEO's children and spouse.
• Manage the CEO's personal and professional correspondence, including drafting emails, memos, and other communication materials.
• Prepare and compile meeting materials, including presentations, reports, and agendas.
• Efficiently manage the CEO's complex and ever-changing calendar, including scheduling meetings, appointments, and personal commitments.
• Attend meetings with the CEO, take comprehensive meeting minutes, and follow up on action items as required.
• Act as a gatekeeper, screening and managing incoming calls, emails, and visitors for the CEO.
• Liaise with internal and external stakeholders, including board members, senior executives, clients, and partners, on behalf of the CEO.
• Maintain confidential records and files, exercising utmost discretion and confidentiality at all times.
• Proactively anticipate and resolve scheduling conflicts, ensuring the CEO's time is optimized and priorities are met.
• Conduct research and prepare briefing documents for the CEO's meetings and events.
• Coordinate private plane arrangements, including scheduling, ground handling, and catering, ensuring smooth travel experiences.
• Assist with special projects and initiatives as assigned by the CEO.
• Coordinate domestic and international travel arrangements for the CEO, including flights, accommodations, ground transportation, and visa requirements.

Requirements:

• Experience in real estate or property management is a plus.
• Flexibility to work beyond regular business hours and travel with the CEO as needed.
• Proficiency in using calendar management tools, travel booking systems, and Microsoft Office Suite.
• Minimum of 10 years of prior C-Suite and personal assistant experience, demonstrating a high level of proficiency in managing executive-level responsibilities.
• Exceptional organizational and time management skills, with the ability to handle multiple tasks and priorities simultaneously.
• Bachelor's degree is required.
• Discretion and confidentiality when handling sensitive information.
• Experience assisting C-Suite executives with private plane coordination is also a plus.
• Ability to work independently, take initiative, and make sound judgments.
• Excellent written and verbal communication skills, with the ability to draft professional and polished correspondence.
• Strong attention to detail and accuracy, ensuring all tasks are completed to the highest standards.