School Administrative Assistant (Promotional & Open Competitive)

Basic Function
Under the direction of the assigned administrator, perform a variety of secretarial duties in support of the assigned administrator. Serve as liaison between administrators, faculty, staff, students, parents and the public.
Essential Functions
Perform a variety of clerical and secretarial duties in support of the assigned administrator.
Compose correspondence independently; prepare, type and distribute communications; receive and respond to telephone calls and e-mails as appropriate.
Serve as initial contact and resource person; provide information and forms to students, staff and the public concerning policies, procedures, actions, and activities as appropriate; serve as liaison between parents, students, staff, outside agencies, the public and the assigned administrator; resolve issues and concerns or refer to appropriate personnel; communicate with law enforcement and fire/ambulance staff, and campus security officers as needed.
Compile information and prepare and maintain a variety of records, logs and reports related to assigned activities; prepare expulsion and SART packets, locker assignments, and detention binders; process work orders and student work permits; establish and maintain filing systems; revise, verify, proofread and edit a variety of documents; maintain confidentiality of student information as required.
Input suspensions, expulsions or other disciplinary action into assigned database; notify teachers, attendance office and other staff as appropriate.
Operate a variety of office equipment including calculator, telephone, copier, computer and assigned software systems; operate a two-way radio as assigned.
Administer first aid according to established procedures as needed; provide medications to the students according to physician instructions; prepare injury reports; contact parents as necessary; process medical records and submit to District nurse; assist with arranging health screening activities as requested.
Maintain calendar of facility use and computer lab use activities.
Inventory and order office materials according to established procedures.
Establish schedules and methods for providing clerical and secretarial services; implement policies and procedures.
Other Duties
Assist with annual activities, testing, student registration, and coordination of graduation ceremonies.
Perform related duties as assigned.
Knowledge And Abilities
KNOWLEDGE OF:
Modern office practices, procedures and equipment.
Policies and objectives of the office.
Terminology, practices and procedures of the office.
Record-keeping and filing techniques.
Business letter and report writing, editing and proofreading.
Telephone techniques and etiquette.
Correct English usage, grammar, spelling, punctuation and vocabulary.
Principles and practices of data processing.
Interpersonal skills using tact, patience and courtesy.
Operation of a computer and assigned software.
Oral and written communication skills.
Methods of collecting and organizing data and information.
Ability To
Perform a variety of clerical and secretarial duties to coordinate activities.
Communicate effectively both orally and in writing.
Establish and maintain cooperative and effective working relationships with others.
Compile and verify data and prepare reports.
Type and input data with accuracy.
Complete work with many interruptions.
Meet schedules and time lines.
Work independently with little direction.
Compose correspondence and written materials independently or from oral instructions.
Establish and maintain a variety of filing systems.
Operate a variety of office equipment including a computer and assigned software.
Work confidentially with discretion.
Administer first aid.
Education & Experience Requirements
Any combination of education and/or experience equivalent to: High school diploma or equivalent and three years increasingly responsible secretarial experience involving public contact.
Licenses And Other Requirements
Valid First Aid and CPR certificates issued by an authorized agency.
Environment
WORKING CONDITIONS:
Office environment.
Physical Demands
Dexterity of hands and fingers to operate a computer keyboard and other office equipment.
Sitting for extended periods of time.
Kneeling, bending at the waist, and reaching overhead, above the shoulders and horizontally to retrieve and store files and supplies.
Selection Process
The examination process for this recruitment may be comprised of one or any combination of the following: screening of the applicant's training, background, and experience; scored evaluation of responses on a supplemental application; written examination(s); qualifications appraisal oral examination; performance examination; or technical oral examination, scored on a job-related basis. Only the most highly qualified candidates will be invited to continue in the examination process. Successful candidates who pass all parts of the examination process will be placed on the eligibility list in order of their relative merit as determined by these competitive examinations.
If your application is accepted to advance in this recruitment, the exam and interview dates are as follows:
Written Examination - June 13, 2023
Dates are tentative, but it is highly recommended that you plan your calendar accordingly. No Make-Up dates will be offered.
Other Important information: The duration of the eligibility list is one (1) year unless extended by the Personnel Commission. The eligibility list from this recruitment will be used for full-time, part-time and limited term positions.
New employees to the district are place on step A of the salary schedule. The maximum salary is reached after 3 ½ years of employment.
Recruitments that list Promotional and Open Competitive opportunities may result in one of the following: 1) a dual-certified list in which internal employees of the San Lorenzo Unified School District are awarded seniority points to their final passing score before placement on the eligibility list, or 2) two separate eligibility lists consisting of candidates on a promotional only list and an open list. In the latter case, candidates on the promotional list are referred to the hiring authority before candidates on the open. However, where less than three ranks exist on the promotional list, the open list will be utilized to complete a total of three ranks.
Benefits
Interested applicant may view the benefits plans available to classified employees of the San Lorenzo Unified School District by clicking on the following link:
http://www.slzusd.org/cms/page_view?d=x&ppid=&vpid=1244185494118
Closing Date/Time: 5/29/2023 4:00 PM Pacific