Administrative Assistant Ii Jobs

NOW HIRINGAdministrative Assistantstarting at$23.00per hour
Join the #1 logistics company in the world: DHL Supply Chain
OurLivermore, CAfacility is growing, and we're looking for world-class people like you!
We are currently looking for anAdministrative Assistantto join ourFirst shiftteam!
This position will be responsible for but not limited tothe responsibilities mentioned below:
WHAT WE OFFER:

• Paid Time Off (vacation & holidays) available day one
• Paid Weekly
• Overtime available based on customer volume
• Eligible for attendance bonuses
• Excellent medical, dental, vision, and prescription
• 401(k) with a generous company match
• Wages at$23.00per hour with an annual increase possible
• Tuition reimbursement program
• WorkMonday -Friday 8:00am –; 4:30 pmschedule, May need to adjust schedule for events being hosted onsite as needed.
• Surge Premium (GEO) of $3.00an hour

WHAT WE SEEK:
Provide information to callers, requiring detailed knowledge of the manager’s area of responsibility and general knowledge of company policies, practices, and operations.

• Maintain departmental records and prepare reports.
• Multi-taskers that work with a sense of urgency
• Follow up on all assignments delegated to subordinate managers as to status, completion, etc.
• Maintain administrative filing system including items that are confidential.
• Open and review all mail directed to management staff. Compose responses to routine inquiries and decide which items can be delegated to subordinate managers and forward the appropriate items.
• Process weekly payroll records.
• Serve as central communication point for associates.
• Solid attendance and punctuality, desire to cross train
• Payroll experience a plus

Must be detail-oriented, and a team player
Role Purpose:
Provide administrative and clerical support to management including the management of personnel records. Work under general supervision of the General Manager while providing personal secretarial services and administrative assistance. Exercise discretion and judgment on occasion and provide courteous, responsive, and accurate information to associates.
Key Accountabilities:

• Follow up on all assignments delegated to subordinate managers as to status, completion, etc.
• Open and review all mail directed to management staff. Compose responses to routine inquiries, and decide which items can be delegated to subordinate managers, and forward the appropriate items.
• Process weekly payroll records.
• Operate office equipment including fax, copier, printer, and binding machines.
• Perform additional duties as assigned.
• Serve as central communication point for associates.
• Provide information to callers, requiring detailed knowledge of the manager’s area of responsibility and general knowledge of company policies, practices and operations.
• Perform confidential administrative functions where reports could have an effect on cost. (Typing, proofing and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes for important meetings)
• Screen telephone calls and visitors, deciding who can be redirected to subordinate managers or to others offices.
• Maintain administrative filing system including items that are confidential.
• Maintain departmental records and prepare reports.
• Schedule meetings and appointments and arrange travel and hotel accommodations as necessary.

Required Education and Experience:

• Two years related experience
• High School Diploma or Equivalent, preferred

Our Organization is an equal opportunity employer.