Administrative Assistant Ii/Administrative Assistant Ii (Confidential)

The Position
Salary Range
Administrative Assistant II
$5,374.63 - $6,598.78 Monthly
$64,495.56 - $79,185.36 Annually
Administrative Assistant II (Confidential)
$5,426.82 - $6,662.83 Monthly
$65,121.84 - $79,953.96 Annually
The City of Oakland is an equal-opportunity employer that values workforce diversity, inclusion, and equity. Oakland has a long history of activism around issues of justice and equity. Both oppression and this resistance to oppression have shaped the city’s historical roots and the lives of its residents to this day. As public servants in one of the most diverse cities in the nation, we strive to develop employees who understand the harm and impacts of systemic inequity to create lasting, meaningful outcomes for everyone. Oakland strives to establish an environment that embraces the richness of culture, community, and individualism of employees.
Situated at the heart of the Bay Area, the City of Oakland is a vibrant, diverse, and exciting place to work. It is easily accessible, on the forefront of Race and Equity work, and a full-service organization with many innovative community services.
This is the best time to join our team! The City of Oakland is currently recruiting to fill three (3) Administrative Assistant II vacancies and one (1) Administrative Assistant II (Confidential) vacancy. The vacancies for Administrative Assistant II are located within the Fire Department and the Oakland Public Works Department. The vacancy for Administrative Assistant II (Confidential) is located within the Human Resources Management Department. The ideal candidate will have excellent organizational skills, be able to communicate effectively, is proficient in Microsoft Office, and is able to handle multiple assignments.
These positions are responsible for clerical and administrative support to managers and may supervise other clerical staff. * Click on the link below to see a video on what it's like to work for the City of Oakland!
Working for the City of Oakland
We Are Looking For Someone Who Is

• An expert in modern office software. You will be responsible for drafting agendas, reports, spreadsheets, and presentations that require you to use various software programs.
• A self-driven team player. Y ou will work in a fast-paced environment and must have a strong desire to work in public service .
• A skilled communicator who understands how to reach a variety of audiences. Oakland is a diverse community with many different stakeholder groups, your work will interact both with other City employees and members of the public.
• Customer and community focused. Your work will enhance the entire organization by being customer-focused and by enhancing customer satisfaction.
• Organized and results-driven. You will need to balance multiple assignments and priorities in a dynamic environment.

What you will typically be responsible for:

• Proofreading and reviewing documents, datasets, and reports to ensure that the information is accurate and complete.
• Drafting meeting minutes and taking notes during both public and internal meetings, and hearings.
• Preparing draft reports, resolutions, and ordinances.
• Acting as the first point of contact for visitors and callers, ensuring people are directed to the right resources or individuals for assistance when necessary.
• Creating and maintaining calendars, agendas, reports, and other important documents, and scheduling a variety of meetings.
• Keeping electronic and paper files organized and up to date.
• Researching and following up on complex inquiries from employees, unions, and members of the public; gathering input and data from a variety of sources.

* Read the complete job description by clicking on the link below:
Administrative Assistant II
Administrative Assistant II (Confidential)
A Few Reasons You Might Love This Job

• You will be a part of a dynamic team environment
• You will have excellent learning opportunities to grow and develop your public administration skills and abilities
• You will have the opportunity to collaborate with other departments and grow your professional network

A few challenges you might face in this job:

• You will need to deliver services quickly while balancing priorities
• You will need to navigate complex rules, policies, and labor agreements
• You will occasionally have to work with upset customers

Competencies Required:

• Reading Comprehension: Understanding and using written information
• Critical Thinking: Analytically and logically evaluating information, propositions, and claims
• Professional & Technical Expertise: Applying technical subject matter to the job
• Using Technology: Working with electronic hardware and software applications
• Adaptability: Responding positively to change and modifying behavior as the situation requires
• Teamwork: Collaborating with others to achieve shared goals
• Informing: Proactively obtaining and sharing information
• Displaying Ownership and Accountability: Holding self and others accountable for measurable high-quality, timely, and cost-effective results.
• Design Sense: Creating work products that are functional, intuitive, and aesthetically pleasing
• Writing: Communicating effectively in writing
• Attention to Detail: Focusing on the details of work content, work steps, and final work products
• Valuing Diversity: Appreciating the benefits of varied backgrounds and cultures in the workplace
• Interpersonal Savvy: Considering and responding appropriately to the needs and feelings of others in different situations

Minimum Requirements For Application
Any combination of education and experience that is equivalent to the following minimum qualifications is acceptable.
Education
Equivalent to the completion of the twelfth grade. Business or other college coursework is desirable.
Experience
Two years of experience comparable to Administrative Assistant I in the City of Oakland.
License Or Certificate / Other Requirements
Positions assigned to the Police Department require successfully passing a thorough background investigation.
Desirable Qualifications

• Experience in Process Improvement
• Associate/Bachelors Degree
• Previous supervision experience
• The ability to type at least 40 words per minute

Supplemental Information
The Recruitment Process
The City of Oakland works with a Civil Service system. Applicants apply online, and HR staff review their experience, education, and training listed on the application against the “minimum qualifications” listed for the position.
Candidates who demonstrate that they meet the minimum qualification requirements are then invited to participate in an assessment process (or testing) to measure their knowledge, skills, and abilities in job-related areas.
For this recruitment, all qualified applicants will be invited to participate in an online multiple-choice assessment. The assessment is tentatively scheduled to take place between June 14, 2023, and June 20, 2023. Instructions will be emailed to all qualified candidates.
Candidates who pass each stage in the process will be placed on an eligible list. Some candidates may receive extra points, for example, if you are a Veteran with an honorable discharge, or if you are a current City of Oakland resident. If you’re applying to a “restricted” posting and you are eligible as a current City employee, you may also receive additional points for your City service. Extra points are only applied to passing scores, so if you do not pass every element of the testing process, you cannot use extra points to pass.
What's in it for you?

• Retirement - CalPERS (California Public Employees’ Retirement System) with a pension formula of 2.5% @ 55 (for Classic CalPERS members) and 2% @ 62 for new CalPERS members. Classic Employees contribute 8% of pre-tax wages. The City of Oakland does not participate in Social Security
• Health - The City of Oakland pays for the cost of employee and eligible dependent coverage at the Kaiser rate. Other plans include Anthem, Blue Shield, United Health Care, and other HMO and PPO plans
• Negotiated salary increases of2.5% in July 2023 and January 2024, and 2% in July 2024 and March 2025
• Deferred Compensation - 457(b) pre-tax plan and an after-tax ROTH 401(k)plan
• Dental - The City of Oakland pays for Delta Dental full premium for employees and eligible dependents
• 15 paid holidays
• Other benefits include a Flexible Spending Account, Wellness Program, Employee Assistance Program, Life Insurance, Tuition Reimbursement, Employee Training, & Telecommuting.
• Sick leave - Employees accrue 12 days per year
• Vacation - 2 weeks per year minimum with the ability to accrue more depending on public sector years of service
• Vision - The City of Oakland pays for VSP full premium for employees and eligible dependents

Applicants are required to submit criminal history information upon request after receiving a conditional offer of employment. If the requested information is not furnished in a timely manner, applicants will not qualify for further consideration and will be removed from the eligible list. The City of Oakland reserves the right to modify the selection process and date of examination as necessary to conform to administrative or business necessity. The information contained in this announcement is subject to change and does not constitute either an expressed or implied contract.
How To Apply
Apply prior to the closing time of the job announcement and allow at least two to three hours to submit your application if you are a new user of the system. APPLICATIONS ARE ACCEPTED ONLINE ONLY. You may apply and view current openings by visiting our employment opportunities webpage at:
http://agency.governmentjobs.com/oaklandca/default.cfm . If you do not have access to a computer, there are computer stations available at any City of Oakland Public Library. There are also workstations at the Human Resources Management Department, 150 Frank H. Ogawa Plaza, 2nd Floor, Oakland, CA 94612. Workstations are available during regular business hours (normally 9:00 a.m. to 5:00 p.m.). Due to current events and pandemic-related safety concerns, City facilities may be closed to the public.
Our online application system is provided by NeoGov. If you have problems while applying online, please contact NeoGov's Live Applicant Support at (855) 524-5627 between 6:00 AM and 5:00 PM Pacific Time, Monday - Friday. You may also call the City of Oakland Human Resources Management Department during regular business hours at (510) 238-3112 for information; however, we are unable to provide technical support for the online application system.
Benefits May Include*
The City of Oakland is committed to the wellbeing of its employees and offers comprehensive health and wellness services along with an array of other benefits for most positions.

• Pension Benefits
• Commuter Benefits
• Specific benefits may vary depending on the assignedspecific bargaining unit. Information regarding most benefits can be reviewed here: Employee Benefits Information Current MOUs may be reviewed here: City of Oakland Labor Agreements
• Vision
• Employee Assistance Program (EAP)
• Deferred Compensation
• Medical Waiver Plan - Cash-In-Lieu
• Dental
• CalPERS Medical
• Flexible Spending Accounts
• Group & Supplemental Life Insurance
• Guaranteed Ride Home (GRH)

Closing Date/Time: 5/30/2023 11:59 PM Pacific