Assistant, Administrative Ii Jobs

Overview

Provides administrative support to the assigned unit. Responsibilities may include: scheduling appointments, giving information to callers, dictation, composing memos, transcribing notes, handling multiple projects, and preparing and monitoring invoices and expense reports. May also research and create presentations, generate reports and represent management at meetings as needed.

Responsibilities

• Report any unsolved problem, change, to IT Help Desk.
• Documentation Maintenance and processing as it relates to licensing, permits, etc.
• Perform the base problem troubleshoot for Voice mail and phone.
• Typing, dictation, proofreading, editing and transcribing.
• Performs other related duties as assigned.
• Represent management staff at meetings and take notes as needed.
• Meeting: coordination, ensure that room and equipment are in working order, prepare materials, invite, confirm attendance, take minutes.
• Reviews and delivers mail.
• Provides administrative support, including typing, filing, MIS reports, copying, etc. to management staff.
• Save all the training documents of voice mail and phones.
• Be a site contact person for the phone vendor technician administrator.
• Reset mailbox security code.
• Maintains and tracks invoices receipt and payment timely and accurately.
• Help new staff to setup the voice mailbox.
• Reports and resolves facility problems and repairs.
• Ensures adequate level of supplies for department/division offices.
• Receive Administrative training.
• Collects and processes timecards.
• Phone a Maintenance Voice mailbox database, Add, delete, modify the user mailbox.
• Maintains suspense file (Things to do...file).

Qualifications

• A minimum of two years experience in an office environment performing a similar level of work required.
• Able to speak, read, and write in English, Spanish, and Chinese strongly preferred.
• Prior health care experience preferred.
• High School diploma or equivalent required. Associates degree preferred.