Program Analyst (J64 Records Management)

ASRC Federal Broadleaf, Inc. is currently seeking a Program Analyst to join our team in Tampa, FL.
POSITION SUMMARY:

• The Program Analyst (PA) position will be based out of MacDill AFB, FL with the opportunity to work 100% remote. If you are a strong communicator, fast learner, and thrive in a dynamic environment this is the job for you. The PA position will support Records Management (RM) within the J64, serve as the Division Files Custodian, and track mandatory annual training. J64 is standing up records management and will need an ongoing subject matter expert (SME) to organize, track, and ensure RM is being done properly and consistently, and transition to all electronic files into Content Manager. The PA will establish coordination with other U.S. Special Operations Command (USSOCOM) Records Managers (J6 and Headquarters), create, update, and maintain the Office Records List, develop and refine a plan for storage and organization of records in cooperation with the USSOCOM RM team. The position will require periodic travel (up to 65% travel).

JOB DUTIES:

• Ensure all files are moved from the share drives.
• Monitor automation and ensure documents are destroyed at the end of the retention period.
• Create and maintain the office file plan and office records list.
• Brief and document that senior leaders have received brief.
• Oversee and guide records management for the J64 in coordination with the J6 and USSOCOM RM teams.
• Lead the team in Staff Assistance Visits.
• Travel periodically to allow face-to-face coordination and promote the outstanding communication required.
• Work one-on-one or in groups to educate individuals who generate records on the importance of RM, the procedures in place, and the need for systematic filing of documents.
• Provide training on new RM procedures or standards.
• Develop a tracking system for required annual training and required certificates including collecting and storing certificates copies.
• Manage end-of-cycle actions.
• Facilitate transition to electronic files as needed.
• Research and coordinate irregular records for storage and retention.
• Support, promote, and assist transition into the DOD Records Management.
• Assist in determining retention times and appropriate file locations for documents.
• Train and assist J64 staff (Military, civilian, and contract) in appropriately identifying records and storing them in the appropriate location, advocate for the continued, systematic storage of records, and support J64 staff as a RM subject matter expert (SME).
• As an SME provide advice to the J64 concerning RM.
• Train new personnel as needed.

ADDITIONAL DUTIES MAY INCLUDE:

• Assist the Government in generating reports analyzing and assessing each department’s performance achievements against the standards.
• Collaborate with colleagues and customers to support all assigned tasks.
• Gather and analyze information to develop regular program status reports.
• Assist the Government in preparing briefings and training documentation on operating procedures and requirements.
• Open issues tracking and follow up with issue owners.
• Monitor project schedule compliance levels, identify gaps, and potential issues.
• Organizes meetings and events, virtual or otherwise, and assists in planning and preparing agendas and meeting notes, as requested.
• Assist with the development and review of policy administration documentation as requested.
• Flexibly accept assignments supporting various aspects of the J64 and work independently while seeking guidance as appropriate.
• Provide planning support for programs including scheduling and performance monitoring.
• Create reports and data visualizations to make recommendations to leadership.

EXPERIENCE:

• Five (5) years of related experience
• Motivated interest in managing programs, schedule implementation, and tracking timelines.
• Experience in use of portals for document management.

CLEARANCE LEVEL:

• Top Secret

EDUCATION:

• Four-year degree from an accredited college or university (preferred), currently working on appropriate degree requirements in an accredited college or university will also be considered.

Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled