Records Analyst Jobs

Join our Legal team as a Records Analyst!

The Records Analyst performs complex analytical or interpretive tasks. They assist in the design, evaluation, review, recommendation, implementation and maintenance of records management-related systems.

This position works to provide guidance and training to agency staff on records management-related issues. The Records Analyst coordinates and processes formal requests for public records. They actively assist with TriMet's Records Governance program.

Ensure a commitment to safety through effective leadership, role modeling and implementing practices that demonstrate safety is a fundamental value and a priority in all aspects of work. Perform related duties as required.

Serve as a good steward of TriMet by regularly utilizing our transit system to maintain a strong and current understanding of customers’ experiences and of TriMet’s product and service offerings.

Essential Functions

1. Coordinate efficient and timely responses to formal public records requests by determining scope of requests, collaborating with sources to identify and compile responsive records, analyzing complex information including the appropriate application of exemptions, and preparing and providing responses in accordance with Oregon Public Records Laws.

2. Collaborate and assist with analytical studies and projects to evaluate, recommend, and/or implement new or revised methods, systems, policies, procedures and controls to improve the effectiveness and efficiency of records governance within the agency.

3. Collaborate and assist with the planning, analysis, implementation and maintenance of new technology and related methods pertaining to records governance.

4. Interpret, analyze, and define records retention requirements; implement records retention schedules so that records can be scheduled for final disposition.

5. Facilitate the management and timely disposition of records stored at the agency’s off-site records storage facility.

6. Assist with the development and communication of agency-wide policies, procedures, strategies and guidelines used for implementing the requirements of the Records Governance program.

7. Provide records management guidance and support to internal customers, including developing and delivering training.

8. Actively participate in disaster planning and recovery with respect to the agency's vital records.

9. Provide back-up support on the administration of Legal Services Agreements.

Position Requirements:

A Bachelor's Degree is required. A Bachelor's Degree in Public Administration, Business Administration, Library Science, Archive Management, Records Management, or Legal Studies is preferred.

A minimum of two (2) years total credited experience.*

Two (2) years of responsible experience in records management, computer science, or library services/document control are required.

The following accreditations are preferred:

A RRA (Registered Records Administrator) certification

OR

A Certified Records Analyst (CRA) certification

OR

A Certified Records Manager (CRM) certification