Records Analyst Jobs

The Records Analyst is an entry-level position responsible for preparing, tracking, and maintaining the firm’s legal files. This position functions under the guidance and support of the Regional Records Manager. The ideal candidate is an integral part of the records team, who will perform a wide variety of tasks and deliver a high level of customer service while consistently maintaining excellent work product.

Essential Duties and Responsibilities:

• Must be able to regularly lift and/or move up to 10 lbs., frequently lift and/or move up to 25 lbs., occasionally lift and/or move up to 50 lbs. and be able to reach and replace objects from shelves of up to 8 feet high, including moving and arranging record boxes. Employee must be able to climb or balance, stoop, kneel, crouch, or crawl.
• Retrieve and deliver records throughout the office.
• Assist in maintaining the security of file rooms, computers, and databases.
• Works directly with attorneys, paralegals, and Legal Practice Assistants to provide records management services, including scanning files into the document management system.
• Retrieve, compile, and distribute requested active or inactive records & information.
• Ability to generate reports and perform compliance audits as assigned.
• Scans files in file walls, file cabinets, workstations, and other file storage areas.
• Fulfill telephone requests and respond to client email requests.
• Perform information searches in the records & document management software systems.
• Perform project-related activities for the office as directed by the Regional Records Manager.
• Implement and follow departmental objectives in accordance with long-range plans and mission statements set by the Regional Records Manager.
• Monitor the inventory stored within the records department, including processing files transferring to and from the offsite storage facility.
• Works closely with the Regional Records manager and Regional Records Coordinator to ensure the destruction and retention schedule for client mater and administrative files are followed in accordance with current established firm guidelines.
• Creation of new files and records; data entry of key client matter/indexing information into the records and document management software systems.
• Electronic and physical preparation, tracking, interfiling, and maintenance of files.

Knowledge, Skills, and Abilities:

• Ability to self-manage and work independently in a hybrid, and in-office setting.
• The ability to communicate effectively verbally and in writing.
• Demonstrates a keen sensitivity to urgent attorney requests. The ability to exercise discretion and confidentiality in maintaining firm and client information.
• Strong attention to detail and the ability to compose, review, and proofread all work for spelling, grammar, and accuracy.
• Strong knowledge of the Microsoft Office Suite
• Demonstrate a “can do” attitude and initiative to assist on various projects within a team environment.
• Effective time management and project management skills; ability to organize and prioritize multiple tasks and use own judgment in decision-making on how to meet all deadlines adequately and efficiently.
• Ability to work effectively both independently and with teams to promote consistent and efficient workflow processes.
• Identify and respond to internal and external client inquiries in a timely manner and seek feedback/follow-up as appropriate.
• Strong organizational skills. Able to work well independently and with others to manage daily priorities while meeting and accomplishing goals.
• Ability to work effectively independently and with teams to promote consistent and efficient workflow processes.
• Identify and respond to internal and external client inquiries promptly and seek feedback/follow-up as appropriate.
• Strong interpersonal skills, with the ability to provide high-quality service and partner effectively with diverse groups of people at various levels within the firm and external contacts.

Education and/or Experience:

• A minimum of two years of clerical experience working in an administrative support role or any combination of training, education, and experience that demonstrates the ability to perform the essential duties of the position
• An associate degree or equivalent combination of training, education, and experience that demonstrates the requisite knowledge and ability to perform the position’s duties.

Job Type: Full-time

Pay: $40,000.00 - $53,000.00 per year

Schedule:

• 8 hour shift

Work Location: Hybrid remote in Atlanta, GA 30308