Personal Assistant Jobs

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Executive Personal Assistant

Seniority - Associate

Employment Type: Permanent

Reporting to: Marketing Director

Department: Administration

Working hours: 40 hours

Location: Remote

Job Responsibilities

Provide executive level support to Marketing Director

Daily review and prioritization of Director's emails

Manage calendars and schedule meetings for Marketing Director

Liaise with internal colleagues and external clients at all levels to organize meetings and prepare email correspondence with materials in a timely manner

Compose daily detailed transcriptions from multiple voice recordings, meeting minutes, & shorthand notes, and distribute to the required parties via email

Proofreading and editing email correspondence

Coordinate international and domestic travel including visas, flights, accommodation, and transfers

Scheduling medical appointments and filling prescriptions

Product purchasing (phones, computers, books, etc)

Technical support

Household support (appliance repair, vehicle maintenance, vendor payments, tax payment submissions, insurance needs, etc.)

Notarizations

Government-issued I.D.-related needs (passport renewals, driver’s license renewals, global entry)

Maintaining personal account information

Collating and filing expenses for Marketing Director

Procure and maintain documentation needed for attorneys, tax representatives, etc

Coordinate and manage orders for office supplies

Mailing (FedEx/DHL) & shipping of documents

Skills And Qualifications

· 4 years of experience in an administrative role

· Superb written and verbal communication skills

· Strong time-management skills and the ability to organize and coordinate multiple projects at once

· Proficiency in Microsoft Office and other office productivity tools, with an aptitude to learn new software and systems

· Flexible team player - willing to do what it takes to get the job done

· Adaptable and enjoys a challenge

· Ability to keep company confidences