Personal Assistant Jobs

Who We Are

As a family-owned company, PALECEK values integrity, loyalty and strong partnerships. We are driven to improve, innovate and inspire. We bring our personal best to every aspect of our business, from our design and craft to our internal teamwork and customer service.

We are passionate about creativity and believe beautiful spaces enhance the quality of life.

Summary

We are seeking a reliable and efficient Personal Assistant to provide high-level support to the founders and CEO. The Personal Assistant will be responsible for managing calendars, scheduling meetings, making travel arrangements, handling personal errands and maintaining confidential information with discretion.

Description

• Manage the logistics of events and speaking arrangements, including coordinating travel arrangements, accommodations, and scheduling
• Coordinate complex scheduling and calendar management, as well as content and flow of information and providing recommendations about time management
• Assist with sourcing, scheduling, and coordinating contractors and vendors to complete household projects
• Run errands and deliver packages, as needed (i.e., pick-up dry cleaning, groceries, etc.)
• Partner with CEO to track and ensure completion of key project milestones
• Take accurate and comprehensive notes at meetings
• Manage gift giving arrangements and delivery
• Support lunch order submissions and pick-up arrangements
• Oversee household related bills and payments
• Perform other duties, as requested
• Ensure assets are maintained (i.e., vehicles, cataloging storage units/containers, organizing, and maintaining accurate information on Founders personal collections of home furnishings and samples, etc.)
• Provide high level personal assistance support to the founders and CEO to manage corporate and personal projects and tasks

Key Qualifications

• Ability to multi-task, work independently and/or within a team
• Ability to provide service-oriented white glove support
• Professional communication and interpersonal skills
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, and Excel)
• Committed to excellence, high-quality and integrity centered work performance
• Ability to prioritize, maintain confidentiality, and operate with patience and integrity in a rapidly changing environment is required
• Flawless execution of complex administrative activities, with high attention to detail, organization and process
• Minimum 3 or more years of direct Executive Assistant or Personal Assistant experience required
• Reliable transportation and the ability to travel between Richmond and Marin County, CA, as needed
• Aptitude for learning new software’s and systems

Physical Requirements

• Able to perform physical, hands-on tasks in order to assist the household and/or office staff.
• Must be able lift and/or carry up to 15 pounds
• Operate in a residential and professional office environment
• Prolonged periods of walking and/or sitting
• Moderate noise level ( i.e., business office with computers, phone, printers and light traffic)

Pay & Benefits

• Generous Employee Discount
• Pay range: $30 – $35/hour
• Health Savings Account
• A flexible health plan offering medical, dental, and vision benefits
• Profit Sharing Benefits
• 401(k) Savings Plan
• Competitive Paid Time Off
• Health Care and Dependent Care Flexible Spending Accounts