Payroll Administrative Assistant Jobs

We are looking for a responsible Administrative Assistant to join our team and perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our manager and tenants, assisting with daily office needs, and managing our company’s general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports, and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you also have previous experience as a Secretary or Executive Administrative Assistant and familiarity with our industry, we’d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.
Responsibilities

• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
• Write and distribute emails, correspondence memos, letters, faxes, and forms
• Act as the point of contact for internal and external clients
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Provide general support to visitors
• Plan meetings and take detailed minutes
• Answer and direct phone calls
• Organize and schedule appointments

Requirements

• Excellent time management skills and the ability to prioritize work
• Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
• Excellent written and verbal communication skills
• Attention to detail and problem solving skills
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Knowledge of office management systems and procedures
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
• Strong organizational skills with the ability to multi-task
• Working knowledge of office equipment, like printers and fax machines