Administrative Assistant- Wfh Jobs

About Lumen

Lumen is guided by our belief that humanity is at its best when technology advances the way we live and work. With 450,000 route fiber miles serving customers in more than 60 countries, we deliver the fastest, most secure global platform for applications and data to help businesses, government and communities deliver amazing experiences. Learn more about Lumen’s network, edge cloud, security and communication and collaboration solutions and our purpose to further human progress through technology at news.lumen.com, LinkedIn:

This role will typically be supporting our GM III/ VP under minimal supervision and acting on own initiative, performs advanced administrative support for executive level managers. Assignments typically involve work of a confidential nature and require extensive knowledge of department, business unit and company practices, policies, programs and product lines. Typically this level of administrative assistant supports large and complex groups.

• Coordinates activities across departments.
• Acting on own initiative, this position will perform administrative support for a senior executive in a fast-paced, demanding
• Organizes and maintains calendars- arranging, coordinating and prioritizing scheduling and logistics
• Provides professional visitor greeting, telephone and email coverage – accurate message taking, redirecting calls and emails with warm hand offs where appropriate, and resolving routine and non-routine inquiries
• Coordinates activities across departments and possibly business units.
• Assembles and analyzes information, prepares reports, manuals, agendas, correspondences and memoranda.
• Other duties as required
• Accurately and professionally handles multiple simultaneous high priority issues.
• Ensures cross training of other administrative staff for back up support
• Drives priorities and critical items through task lists and manages short-term and long-term schedules
• Accurately and efficiently conducts normal administrative tasks such as processing expense reports, invoice processing, supply orders, meal arrangements, office files, etc. and uses general office equipment
• Utilizes critical thinking skills and a thorough knowledge of the business and organization to prioritize advanced level executive administrative work.
• Accurately and professionally handles multiple simultaneous high priority tasks

• Experience with Zoom, SKYPE and other collaborative meeting forums
• Schedule flexibility to work outside of routine hours
• Demonstrates a positive attitude, resourcefulness and maintains composure in high pressure situations
• Ability to anticipate and proactively resolve potential issues; demonstrating sound judgement / decision-making
• Experience with other electronic and web-based systems (such as SAP and Concur) to process invoices, travel arrangements, etc.
• Able to provide support to a widely dispersed team
• Proven ability to succeed in a demanding, fast-paced environment, maintaining a strong sense of urgency
• Bachelors’ degree or equivalent
• Proficient in Microsoft Office products – Outlook, Word, Excel, PowerPoint, etc.
• 5+ years’ recent experience working with or supporting a senior executive, or equivalent experience
• Excellent verbal and written communication skills
• Availability for occasional travel to offsite meetings
• Effective organizational skills with focus on confidentiality, accuracy and attention to detail
• Experience working for a global company; coordinating between various time zones

Disclaimer

The above job definition information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Job duties and responsibilities are subject to change based on changing business needs and conditions.

As part of our comprehensive benefits package, Lumen offers a broad range of Health, Life, Voluntary Lifestyle and other benefits and perks that enhance your physical, mental, emotional and financial wellbeing. You can learn more by clicking here.

• Note: For union-represented postings, wage rates and ranges are governed by applicable collective bargaining agreement provisions.