Purchasing Assistant/Administrative Assistant

We are looking for a Purchasing Assistant to order supplies and equipment based on our company’s needs. Purchasing Assistant responsibilities include researching new vendors, tracking deliveries and updating order records (e.g. dates, invoices and discounts). If you’re familiar with supply chain procedures and know how to create and translate cost analyses, we’d like to meet you. Ultimately, you will make cost-effective purchases and ensure we maintain a fully stocked inventory.

Responsibilities

• Liaise with warehouse staff to ensure all products arrive in good condition
• Evaluate offers from vendors and negotiate better prices
• Maintain updated records of invoices and contracts
• Update internal databases with order details (dates, vendors, quantities, discounts)
• Prepare cost analyses
• Follow up with suppliers, as needed, to confirm or change orders
• Monitor stock levels and identify purchasing needs
• Conduct market research to identify pricing trends
• Track orders and ensure timely delivery
• Research potential vendors

Skills

• Good understanding of supply chain procedures
• Solid organizational skills
• Work experience as a Purchasing Assistant, Purchasing Officer or similar role