Human Resources Specialist (Benefits/Payroll)

Minimum Qualifications

Education and/or Equivalent Experience:

• Any combination of education and/or experience may be substituted for the minimum qualifications.
• Graduation with an Associate degree from an accredited college or university with major coursework in a related field, plus two (2) years of related HR experience.

Licenses And Certifications Required

• None.

Notes to Applicants

Position Overview

The Human Resources Specialist position will provide over-arching support to Aviation in the Leave Management Division. This position would be a strategic business partner in Americans with Disabilities Act ( ADA ), Leave Management, and Workers Compensation with all levels of the organization. Additionally, this position would be the HR/Payroll Liaison for the Leave Management team and Employee evaluations for Aviation.

Travel

If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.

Assessment

A skills assessment will be required for this position.

APPLICATION INFORMATION

A detailed and complete employment application is required to help us better evaluate your qualifications and will be used to determine salary if you are selected for this position. Please list your complete employment history, to include all job duties, responsibilities and employment dates on your online application. The application is an official document; incomplete applications will not be considered (i.e., "see resume" or "see LinkedIn profile"). Resumes will not be used to qualify for the position and will not be used to recommend salary. Supplemental information or changes to your application will not be accepted after the job posting closes. The responses to the supplemental questions inquiring about experience should be reflected on your application.

VETERAN

Veteran candidates will be required to provide a copy of their DD214 at the time of interview.

CRIMINAL HISTORY BACKGROUND CHECK

The top candidate will be subject to a minimum 10 year criminal background check and security threat assessment.

GOOD STANDING - DEPARTMENT / DIVISION EMPLOYEES

Employees, in good standing, who are candidates within the department/division that the position resides in and who meet the minimum and preferred qualifications (if any) of the position will be included in the initial interview. Department/division employees must remain in good standing through the top candidate selection phase at which time the good standing status will be re-verified.

LANGUAGE

Must have the ability to read, write, and fluently speak in English.

Overtime

Overtime may be required with or without notice.

WORK HOURS

Shift may change according to departmental needs; work hours may include after hours, holidays, and weekend work.

DEPARTMENT MAY CLOSE THIS JOB POSTING AT ANY TIME AFTER 7 DAYS

Pay Range

$24.42 - $28.65

Hours

Monday - Friday 7:30 AM - 4:30 PM

Job Close Date 08/11/2023

Type of Posting External

Department Aviation

Regular/Temporary Regular

Grant Funded or Pooled Position Not Applicable

Category Clerical

Location Austin Bergstrom International Airport

Preferred Qualifications

Preferred Experience:

• Strong organizational and prioritization skills.
• Experience using Microsoft Word, Excel, Outlook, and Teams.
• Experience with timekeeping and HRIS .
• Human Resources experience.
• Ability to travel to more than one work location.
• Demonstrated ability to communicate clearly and concisely in person, by phone, and email while exercising tact, patience, and discretion in a professional demeanor.
• Demonstrated experience working with confidential documents.
• Ability to review detailed information for accuracy and compliance with established policies and procedures.

Duties, Functions And Responsibilities

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

Assists in implementing, administering, and evaluating HR programs. Assists in developing and implementing systems, policies, procedures, strategies, and process work flows for use within departments. Provides information to employees in assigned area(s) of responsibility, and conducts basic research and makes appropriate recommendations based on findings. Provides advice and counsel to management and other employee groups related to compliance with and the communication, interpretation, and implementation of City personnel policies and other relevant employment laws and regulations. Assists in solving HR problems, creating best practices, making recommendations, and monitoring implementation of agreed-upon actions until the problem has been resolved. Researches information as requested and/or needed; compiles data; and writes informational memos, letters, reports, forms, plans, documents, and queries using computer, spreadsheets, databases, or presentation software. Assists in the analysis of morale indicators such as but not limited to surveys, turnover, and grievances; and presents recommendations within the area of specialization for corrective action when needed. Collaborates and participates on teams with HR and other stakeholders.

Responsibilities- Supervision And/or Leadership Exercised

• May provide leadership, work assignments, evaluation, training, and guidance to others.

Knowledge, Skills And Abilities

Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Ability to develop and maintain knowledge and skill in the use of computerized tools, databases, and communications techniques used in HR.
• Skill in handling multiple tasks and prioritizing.
• Ability to develop and maintain current knowledge in the assigned HR areas.
• Knowledge of City practices, policies, and procedures.
• Knowledge of Federal, State, and Local laws and ordinances governing personnel activities.
• Ability to train others.
• Ability to handle hostility, conflict, and uncertain situations.
• Knowledge of assigned HR area.
• Skill in planning and organizing.
• Skill in oral and written communication.
• Ability to establish and maintain good working relationships with other City employees and the public.
• Skill in data analysis and problem solving.
• Ability to work with frequent interruptions and changes in priorities.
• Skill in using computers and related software.

Criminal Background Investigation This position has been approved for a Criminal Background Investigation.

EEO/ADA

City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.

Supplemental Questions

Required fields are indicated with an asterisk (*). * Do you have experience with timekeeping and HRIS? * Do you have Human Resources experience? * Do you have the ability to review detailed information for accuracy and compliance with established policies and procedures? * Do you have the ability to communicate clearly and concisely in person, by phone, and email, while exercising tact, patience, and discretion in a professional demeanor? * Do you have experience working with confidential documents? * Do you have experience using Microsoft Word, Excel, Outlook, and Teams? * Do you have strong organizational and prioritization skills? * Do you have the ability to travel to more than one work location? * The Transportation Security Administration (TSA-division of the USA Dept. of Homeland Security) requires all employees of the Austin-Bergstrom International Airport to pass a minimum 10-year criminal background investigation and security threat assessment. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful Criminal Background Check to be hired. * Were you referred to this opportunity by a current Aviation employee? If yes, please provide the employee's full name.

• Yes
• No
• No
• No
• Yes
• No
• No
• Yes
• The minimum qualifications for the Human Resources Specialist position are graduation with an Associate degree from an accredited college or university with major coursework in a related field, plus two (2) years of related HR experience. Any combination of education and/or experience may be substituted for the minimum qualifications. Do you meet these minimum qualifications?
• I acknowledge and understand this position requires a 10-year Criminal Background Investigation and security threat assessment
• Yes
• No
• No
• Yes
• Yes
• No
• No
• Yes
• Yes
• Yes

(Open Ended Question)

Optional & Required Documents

Required Documents Optional Documents