Register
Recruit Create CV
Unfortunately, this job posting is expired.
Don't worry, we can still help! Below, please find related information to help you with your job search.
Related keywords
Some similar recruitments
Administrative Secretary Jobs
Recruited by City of El Paso 8 months ago Address El Paso, TX, United States
Administrative Assistant In Human Resources
Recruited by The University of Texas Health Science Center at Houston (UTHealth Houston) 8 months ago Address Greater Houston, United States
Recruiting Coordinator / Administrative Assistant
Recruited by 180one 8 months ago Address Portland, Oregon Metropolitan Area, United States
Chief Human Resources Officer (Chro)
Recruited by The Staff Pad 8 months ago Address Dallas, TX, United States
Human Resources Assistant - Remote | Wfh
Recruited by Get.It Recruit - Administrative 8 months ago Address Dallas, TX, United States
Human Resources Assistant Jobs
Recruited by Advanced Resources Group, Inc. 8 months ago Address Dallas, TX, United States
Human Resources Assistant-Part-Time Jobs
Recruited by Zoo Atlanta 8 months ago Address , Atlanta, 30315
Human Resources Assistant Jobs
Recruited by City of Seattle 8 months ago Address , Seattle, 98104 $29.54 - $34.47 an hour
Assistant Director - Human Resources
Recruited by County of Marin, CA 9 months ago Address , San Rafael $176,654 - $194,730 a year
Human Resources Assistant Jobs
Recruited by Northwell Health 9 months ago Address , Plainview, 11803, Ny $36,980 - $55,690 a year
Human Resources (Hr) Assistant - Remote | Wfh
Recruited by Get.It Recruit - Administrative 9 months ago Address Georgetown, TX, United States
Human Resources Assistant - Remote | Wfh
Recruited by Get.It Recruit - Administrative 9 months ago Address Houston, TX, United States
Human Resources Assistant Jobs
Recruited by Robert Half 9 months ago Address Frisco, TX, United States
Human Resources Administrative Assistant
Recruited by CampusPoint 9 months ago Address Portland, Oregon Metropolitan Area, United States
Human Resources Administrative Assistant
Recruited by PSC Group 9 months ago Address Pasadena, TX, United States
Human Resources Operations Assistant
Recruited by Clearway Energy, Inc. 9 months ago Address Greater Houston, United States
Human Resources Assistant Jobs
Recruited by Murray Resources 10 months ago Address Houston, TX, United States
Human Resources Assistant Jobs
Recruited by RPC Company 10 months ago Address Irving, TX, United States
Human Resources Assistant Jobs
Recruited by Emerson Construction Company, Inc 10 months ago Address Temple, TX, United States
Human Resources Assistant Jobs
Recruited by Ben E. Keith Company 10 months ago Address San Antonio, TX, United States
Part-Time Human Resources Administrative Assistant
Recruited by City of Stafford, TX 10 months ago Address Stafford, TX, United States
Human Resources Assistant Ii
Recruited by The University of Texas Rio Grande Valley 10 months ago Address Rio Grande City, TX, United States
Administrative Assistant Ii - Human Resources
Recruited by Frost 10 months ago Address San Antonio, TX, United States

Human Resources Administrative Assistant

Company

University of the Incarnate Word
Address , San Antonio, 78209, Tx
Employment type FULL_TIME
Salary $18 an hour
Expires 2023-07-16
Posted at 11 months ago
Job Description
Position Information

Position Title
Human Resources Administrative Assistant

UIW Mission
University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.

Position Summary
The Human Resources Administrative Assistant performs a variety of front office clerical duties in support of the Human Resources and Payroll Departments. Position is responsible for greeting visitors, delivering exceptional customer service assistance, and providing a positive first impression. The role entails answering and fielding calls accordingly, addressing visitor questions and needs, maintaining records, processing paperwork, and managing various HR and Payroll related tasks. The Human Resources Administrative Assistant reports to the Assistant Director of Human Resources.

This position is considered a “Responsible Employee” under Title IX Federal Regulations and “Mandatory Reporter” under Texas state law and the UIW Sexual Misconduct Policy. As a Mandatory Reporter, this position requires you as the employee to promptly report any incident that your witness or receive information about violating Title IX. These reporting responsibilities are set out in the UIW Sexual Misconduct Policy.

Job Duties

Job Duty Name
Front Office Duties

Description of Job Duties
  • Updates calendars, schedules meetings, and assists as needed in Microsoft Bookings.
  • Provides prompt and courteous service via email, phone, and in person while demonstrating friendliness and proper etiquette with every customer.
  • Effectively answers a multi-line telephone with the ability to appropriately screen and route all incoming calls for various business units with courtesy, speed, and accuracy.
  • Ensures the reception area is orderly and presentable, with all necessary stationery and material (e.g. pens, forms, and brochures).
  • Assists employees and visitors in completing personnel and/or new hire forms.
  • Assists employees picking up paychecks; handles respective mailings.
  • Manages HR communications and serves as primary contact for email, mail, fax and telephone administration.
  • Sends, receives, and routes fax communications.
  • Serves as a resource for employees with questions regarding basic inquiries on policies, procedures, and programs. Properly directs all other inquiries to appropriate administrative leadership and/or point person.
  • Maintains office security by controlling access via the reception desk.
  • Retrieves, and/or coordinates delivery of, mail and packages from campus mailroom. Reviews and distributes HR mail, coordinates returned mail, and assists with mass mailings.
  • Manages and maintains highly confidential and sensitive information.
  • Greets and welcomes visitors to HR and Payroll in a warm and friendly manner and notifies HR and Payroll personnel of visitor arrival.
  • Maintains HR conference room calendar by reserving dates and times.
  • Monitors and manages the HR departmental email account, routing email messages appropriately and sending mass email communications.
  • Assists applicants with the applicant tracking system.

Job Duty Name
Administrative Duties

Description of Job Duties
  • Prepares employee new hire and termination files.
  • Assists with HR filing as needed.
  • Processes purchase requisitions and check requests.
  • Performs other related clerical duties such as typing and preparing documents, photocopying, faxing, filing, and collating.
  • Proofreads and composes general correspondence and prepares documents such as memos and email as directed.
  • Performs other duties as assigned.
  • Orders, stocks, organizes, and maintains office supplies in accordance with established budget and procedures.
  • Assists the HR team with Employee Engagement activities and HR projects.
  • Arranges travel, coordinates events, and schedules meetings as directed
  • Maintains HR and Payroll personnel and department directories.
  • Performs data entry on new hire reporting with the Texas Workforce Commission Attorney General Website.
  • Distributes HR items and paperwork to appropriate Broadway Campus offices as needed.
  • Processes Verification of Employment (VOE) and Loan Forgiveness requests.
  • Manages the Employee Loan requests and reporting.
  • Submits facility service tickets as needed.

Qualifications

Knowledge Skills and Abilities
  • Ability to manage multiple priorities in a fast-paced office environment.
  • Excellent written and verbal communication skills along with outstanding interpersonal skills; ability to diffuse and respond appropriately to challenging customers.
  • Employee shall adhere to all applicable rules and regulations of the University, the Conference and the NCAA.
  • Ability to effectively operate standard office equipment on a regular basis, including a fax machine, copy machine, and computer.
  • Ability to work effectively with individuals from diverse communities and cultures.
  • Must have excellent customer service skills.
  • Organized and detail-oriented.
  • Ability to contribute positively as part of a team, assisting with various tasks as required.
  • Strong Microsoft applications skills including Word, Excel, and Outlook.

Required Education
HS Diploma or equivalent.

Required Work Experience
One year of administrative or customer service experience in an office environment.

Preferred Qualifications
Knowledge of applicant tracking systems, HRIS systems, and basic HR functions.

Required Certifications, Licenses or Registrations
None specified.

Work Hours
Full-time, Monday – Friday 8:00 am – 5:00 pm with occasional overtime.

Physical Demands
  • Ability to move about campus for office related errands and to attend meetings and/or events on and off campus.
  • Ability to occasionally reach overhead, bend, and squat to stock and retrieve office supplies.
  • Ability to lift up to 15lbs of office equipment and supplies.

Posting Details

Posting Details

Posting Number
AS1747PO

Number of Vacancies
1

Job Type
Full Time

Job Category
Staff (non-exempt)

Desired Start Date
06/16/2023

Position End Date (if temporary)

Reports to
Assistant Director of HR

Salary
$18.00 per hour

Open Date
05/15/2023

Close Date
05/31/2023

Open Until Filled
No

Special Instructions to Applicant
N/A.

EOE
UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).