Human Resources & Accounting Coordinator

Position Summary

Assists the Human Resources Department in the daily administration of all human resources functions. Responsibilities include processing hotel's payroll, assisting team members with all employer provided benefits such as health, dental, life, and disability insurance, COBRA, and 401(k). Assists with other functions such as preparation of the recruitment, human resources file maintenance, training, government reporting, HRIS, safety programs, team member events, recognition programs and other human resources related projects. Also, assists the Accounting Department with financial, administrative, and clerical support by ensuring payments are completed and expenses are controlled. Receives, processes, verifies, and reconciles invoices; processes payments; addresses vendor inquiries; maintains records according to established policies and procedures.

Human Resources Related Responsibilities Include

• Serves as the point of contact for Team Member issues and advises Team Member Services Manager as appropriate. Updates department bulletin boards as needed. Assists with coordination of team member events/relations including the ordering/purchase team member gifts and flowers; team member meetings, picnics, Holiday parties etc.
• Maintains the Hotel's confidential employment and insurance files. Performs general office tasks such as filing, distributing mail, responding to email, photocopying, sending/receiving faxes. Purges files annually per record retention schedule and stores for safekeeping.
• Assists with administration of the hotel's health and welfare plans including enrollments, changes and terminations. Processes required documents through payroll and insurance providers to ensure accurate record keeping and proper deductions. Reconciles benefits statements. Assembles benefit packages and delivers with instructions to all new hires or at time of annual/open enrollment. Processes COBRA paperwork as needed.
• Assist with the Hotel's training and development program. Assist with scheduling, and training material packets.
• Assists with all aspects of the recruitment and selection process by utilizing internal and external sources/programs to attract and retain qualified candidates. Screens and/or interviews candidates as directed. Tracks status of candidates in HRIS and responds with follow up communication at the end of the recruiting process. Coordinates the background check process. Conducts new hire orientation and onboarding activities. Verifies I-9 documentation and maintains current records. Verifies employment history and checks references. Supports department career fairs, training activities and other programs.
• Processes the payroll for the entire hotel/property. Related duties include daily computer input, time punches, entering vacation and leave information, tracking accruals, and reconciliation. Processes and inputs all employment transactions such as hires, terminations, transfers, promotions, and change of pay or status into HRIS. Assists with generating employment reports for government compliance and/or from ad hoc requests. Communicates as needed to ensure accuracy. Completes a Termination Checklist for terminated team members.

Accounting Related Responsibilities

• Perform routine clerical accounting duties within a fast-paced accounting department, while adhering to established accounting standards.
• Verify and post details of business transactions, such as funds received and disbursed, and totals accounts to ledgers and databases.
• Perform routine clerical accounting duties within a fast-paced accounting department, while adhering to established accounting standards.
• Update and maintain financial records.
• Assist in monthly, quarterly, and year-end audit requests.
• Process journal entries and reconcile bank statements in comparison to general ledger.
• Handle cashier responsibilities along with assist with the auditing process,

Qualifications (relevant Experience, Education And Training)

• Completes all required training as scheduled.
• General knowledge of federal, state and local laws governing equal employment opportunity and civil rights, occupational safety and health, workers' compensation, wage and hour issues, and labor relations, including, but not limited to the following statutes: Title VII, ADEA, Equal Pay Act, Pregnancy Discrimination Act, FLSA, ADA, OSHA, FMLA, ERISA, and NLRA. Working knowledge of wage and salary, employment and benefits administration and payroll.
• Must maintain a clean appearance and professional demeanor.
• Uses logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems. Requires attention to detail. Must be able to solve problems and remain calm and alert if dealing with difficult team member challenges, during busy activity periods or in an emergency situation. Ability to focus and maintain attention to performance of tasks and to work and complete assignments on time despite frequent stressful, emergency, critical or unusual interruptions.
• Able to work independently with minimal guidance and as part of a team.
• Requires ability to use computers to record, store and analyze information. Requires computer proficiency and technical aptitude with the ability to utilize MS Office (Excel, Word, PowerPoint and Outlook) and various HRIS applications. Ceridian Dayforce, Unifocus, BirchStreet and ProfitSword experience desired.
• Able to use mathematics to solve complex problems.
• Must have excellent employee relations skills to work with team members of various social, cultural, economic and educational backgrounds for the purpose of resolving problems and providing a high level of team member satisfaction.
• High school diploma or general education degree (GED), or equivalent combination of education and experience. Bachelor's degree or certificate in Human Resources Management desired. One to two years experience in Human Resources related positions. Prior hotel experience preferred.
• Due to the cyclical nature of the hospitality industry, team members may be required to work varying schedules to reflect the business needs of the hotel.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Must be able to speak, read, write and understand English to understand instructions, safety rules, and communicate with team members. Bilingual Spanish preferred.

Hotel Viata is an equal employment opportunity employer. M/F/V/D