Hris & Compliance Specialist (Usa) - [Hrm128B]

Who we are—

Transcat is a dynamic, innovative, growing company that has been recognized as the leading calibration and compliance services provider in North America and beyond.  With over 1,000 employees—in technical, consulting, operational, sales, finance, and corporate roles—we have stood the test of time by delivering on our Trust in Every Measure promise to our customers in vital industries, including life sciences, aerospace, defense, energy, and utilities.  We fulfill this promise through our employees, who live Our Values every day, the Transcat Way.  Our employees are at the center of the rewarding, challenging, and life-changing work we do for our customers and those they serve.  Are you ready to join a company where the work you do makes a difference, and where you can grow in your career? 

Here’s what Transcat has to offer—

• Flexibility
• Work that matters
• Competitive compensation and benefits, including paid time off, health insurance, tuition reimbursement, retirement, stock purchase plan, and MORE!
• Training and development to accelerate learning and career advancement
• A values-based culture where people care about each other and the work they do together

The HRIS & Compliance Specialist will serve business needs and advance business goals through Transcat’s Human Resources Information Systems (HRIS), including UKG and iCIMS.  In addition, the incumbent will determine Transcat’s compliance obligations, recommend compliance measures, and monitor compliance with all local, state/provincial, and federal laws in both the USA and Canada.

Essential Duties and Responsibilities

• In conjunction with Human Resources leadership, define how  Transcat’s HRIS can be optimized to provide the best employee experience and best serve Transcat’s business needs and our high impact HR organization
• Manage requests for process improvements, system enhancements, and the development and/or purchase of new software applications
• Identify areas of improvement, recommend changes, and implement functional solutions for existing systems
• HRIS Responsibilities
• Develop, document, and maintain all current and new HRIS business process workflows for efficiency and compliance
• Lead the continuous evaluation and evolution of HR Systems that include UKG (HR & Payroll) and iCIMS (Applicant Tracking System)
• Mentor and coach the team to develop expertise and drive process and configuration excellence
• Act as  the lead for further HRIS testing, configuration, security administration, report writing, and system optimization
• General HRIS data-entry and administration as necessary
• Partner with other employees, managers, or departments on HRIS related issues, enhancements, or queries
• Proactively Identify and resolve issues or opportunities for enhanced user experience and other  HRIS integrations

• Compliance Responsibilities

• Develop and provide employee training on compliance policies, practices, and reporting systems
• Subject matter expert in all US and Canadian local, state/provincial, regional, national, and federal employment laws and regulations  
• Report to management on status, proposed improvements, and impending legislative changes
• Measure compliance with relevant legislation  and internal compliance procedures; report compliance issues and irregularities
• Maintain and update the USA and Canadian employee handbooks as policies and laws change
• Keep informed regarding pending legislative changes, trends, and best practices and assess the impact of these changes on organizational processes
• Ensure we meet all standards required for employment-related external audits

• Other duties as assigned

Required Knowledge, Skills, and Abilities

• Demonstrated ability to be effective and productive in ambiguity
• Learner mindset
• Highly effective written and oral communication skills
• Demonstrated ability to effectively perform in a fast-paced, dynamic work environment that requires acting with urgency without sacrificing accuracy or quality
• Excellent planning, problem-solving, and collaboration skills
• In depth knowledge of employment legal compliance and compliance processes
• Ability to move between leadership, management, and support partner
• Excellent analytical and decision making skills

Education and Experience

• SHRM-CP or SHRM-SCP preferred
• At least three years’ hands-on HRIS experience (preferably with UKG and/or iCIMS)
• Bachelor’s degree in Business Administration, Regulatory Affairs, HR or other related field
• At least three years’ experience in the human resources or compliance field (US required; Canadian experience is a plus)

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, type, and talk or hear. Specific vision abilities required by this job include close vision, color vision and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Equal Opportunity and Non-Discrimination

Transcat is an equal opportunity employer and prohibits discrimination on the basis of any protected status.  All qualified applicants will receive consideration for employment without regard to age, color, creed, disability, domestic violence victim status, gender identity, genetic predisposition or carrier status, marital status, national origin, pregnancy, race, religion, sex, sexual orientation, status as a protected veteran or as a member of any other protected group or activity.