Payroll Specialist Jobs

JOB DESCRIPTION + ROLE

JOB TITLE: Payroll Specialist

DEPARTMENT: Finance

REPORTS TO: VP, Finance + Operations

LOCATION: New York, NY (In-Office)

Employment Type: Temp to Perm

ABOUT US

STAFFED INC. is a New York City based nationwide staffing agency, specialized in experiential events and hospitality. Our passion is connecting people with opportunities, and we are always looking to add new talent with exemplary leadership skills to our team. We hire charismatic storytellers, engaging energies, and hospitality experts and offer both temporary and permanent placements. Connecting our clients with polished professionals who not only enjoy, but take pride in their work, elevating the element of customer experience. Our core clients represent agencies and industry leaders of lifestyle brands across North America in Beauty; Fashion; Luxury Retail; Sports; Culinary; and Experiential and Hospitality.

ROLE SUMMARY

STAFFED INC. is looking for a detail-oriented and motivated Payroll Specialist who can support payroll management across the company’s staff. The Payroll Specialist is responsible for effectively processing STAFFED INC. ’s multi-state field and corporate bi-weekly payroll; running regular payroll audits; and addressing any pay inquiries, discrepancies and reconciliation for up to 500+ employees. In addition, daily bookkeeping responsibilities; ledger entries, invoices, AP/AR, reporting and process.

You will be working closely with a dynamic high performing team with responsibilities across the finance organization. You will play an essential role in ensuring successful payroll processes. Our team’s goal is to be scalable and sustainable, encouraging efficiency and effectiveness.

JOB RESPONSIBILITIES

• Manage the administration of payroll in compliance with FLSA wage and hour requirements on a weekly basis for Corporate and offsite locations in multiple states via the Paychex payroll system.
• Assist in the planning, developing, and implementation of policies and audit procedures to ensure accurate and timely finance processes with an emphasis on payroll.
• Support with compliance requirements, filing, reporting and audits; state sign ups, communications and garnishment forms; maintain all company records of financial transactions.
• Collaborate with the People Department to ensure compliance with accurate onboarding and payroll processing.
• Serve as the primary point of contact to research and resolve payroll, deductions and tax issues for field, corporate and placement employees.
• Assist in bookkeeping tasks to support effective financial management of the company.

QUALIFICATIONS

• Must be authorized to work within the United States and at least 18 years of age.
• Strong communication skills coupled with strong analytical skills and attention to detail, exceptional organizational abilities, with strong attention to detail and excellent follow-up skills.
• Ability to work well under pressure to meet management deadlines and to adapt to changing priorities; at ease with complexity.
• Experience processing high volume, multi-state payroll, primaries being New York, California, and Florida with an excellent knowledge of multi-state US business filings and stipulations.
• Bachelor’s degree required, preferably in Accounting, Finance or related field.
• 4+ years of relevant experience in processing payroll for exempt and non exempt corporate and field staff, preferably in a dynamic, high-growth environment; Finance, Accounting, or CPA experiences is a +
• Knowledge of internal controls, conduct weekly, monthly and annual reporting; verification of vendor reporting (W-2, W-2c, 1099, etc.)
• Proficiency with Paychex payroll system and QuickBooks Online and a superior command of Microsoft Excel.

PREFERRED SKILLS

• Desire to proactively improve processes with the ability to identify opportunities for automation to ensure accuracy and efficiency, minimizing human error and intervention.
• Strong understanding of progressive financial operational processes.
• Experience within and ability to thrive in a fast paced, high growth work environment.
• Strong accounting foundation with deep knowledge of bookkeeping and accounting principles, practices, and procedures, including extensive GAAP experience (both bookkeeping and reporting).

BENEFITS

• In-office 4 day work week (Monday – Thursday) allowing Friday as a work from home day.
• Paid Time Off
• Comprehensive Healthcare Benefits (Medical, Dental, & Vision)

*In office Schedule is subject to change based on the business needs

EQUAL OPPORTUNITY EMPLOYER

Diversity, equity and inclusion are at the center of what we do. We are committed to fostering a workforce that feels empowered and valued, not regardless of, but in celebration of identity and background. We understand the importance and impact of bringing different ideas and perspectives to the conversation while serving clients and engaging in partnerships within various industries.

We not only embrace diversity and inclusion; we thrive on it. Our goal is to continue building a team where members of different views, skills and passions, can show up to work authentically as themselves. Our approach is to equip our teams with the best training and resources to excel in whatever role they are in - supporting an inclusive and diverse environment.

ACCESSIBILITY

STAFFED INC. is committed to providing reasonable accommodations for qualified individuals. As defined by the ADA, reasonable accommodations are changes or adjustments in a workplace, allowing eligible candidates with a disability to perform the essential functions of a particular job to a satisfactory standard. Examples of reasonable accommodations may include:

• Providing an interpreter
• Acquiring or modifying equipment or devices
• Modified work schedules
• Making the work environment readily accessible to individuals with disabilities.

DISCLAIMER

The duties and responsibilities described in this job description are not a comprehensive list. Additional tasks not listed above may be assigned and the scope of the job may change as necessitated by business demands.

While STAFFED INC. appreciates all applicants, only those qualified will be contacted. We thank you for your interest and look forward to connecting with you!