Hr/Administrative Assistant Jobs

ETC, an international leader in events lighting technology, is seeking a Human Resources/Administrative Assistant to join our team! ETC is an employee centric company with a strong focus on providing exceptional customer service. Our ideal candidate will have a welcoming personality, good organization and communication skills, and be a helpful source of information for employees, customers, and guests.
This position will work onsite at our Austin facility, which offers a unique and casual work environment with an excellent benefit package. Many of our benefits beginning on day 1 of employment!
Human Resources Responsibilities

• Assists with benefit questions, communicating benefit information to employees, helping with paperwork etc.
• Assists with employee program administration, service awards etc.
• Acts as a general resource for employee related questions
• Ensures required HR and Safety documents are displayed appropriately
• Organizes and performs pre-employment, post-accident & reasonable suspicion drug tests
• Provides local Health and Safety support in conjunction with ETC Health & Safety team
• Assists in recruitment & employee relations items as needed
• Participates in new hire orientation including welcoming & training new hires
• Supports & builds relationships with the Austin office team

Administrative Responsibilities

• Coordinate employee events, lunches, cookouts, event ticket distribution etc.
• Support customer service department with order processing and customer contact as needed
• Liaise with office cleaning company & maintaining janitorial supplies
• Completes special projects and assignments in a positive and timely manner
• Provide local facilities administration as needed
• Coordinating building maintenance contracts and repairs as needed
• Maintain condition of reception, staff, kitchen, coffee maker and meeting rooms
• Greet guests in a timely and professional manner & contact their host immediately
• Coordinate recycling efforts including all waste streams – Regular, WEEE, Hazardous
• Coordinate customer training, meetings, presentations, and events including travel, lodging, transportation, swag, meals & room preparation etc.
• Performs other duties as assigned
• Provide administrative support including sorting mail, data entry, maintaining office supplies, filing, handling deliveries, taking meeting minutes, preparing documentation & presentation materials etc.

Minimum Qualifications

• HS diploma or equivalent (GED)
• Familiarity with multi-line phone systems helpful
• Ability to read and understand written and verbal instructions
• HR or customer service experience beneficial
• Strong organizational skills and attention to detail
• Proven ability to deal with all levels of personnel and maintain strictest confidentiality
• Ability to work independently
• Strong communications and interpersonal skills
• SAP experience beneficial
• Solid computer skills (Excel, Word, Internet Explorer)
• Ability to project a friendly and professional demeanor
• Ability to work well under pressure