Executive Staff Assistant Jobs

Job postings
Executive Staff Assistant
Back to search results Apply now Job no: 855131
Work type: Support Staff
Pay Grade:11
Major Administrative Unit / College:College Of Osteopathic Medicine
Department:Com Office Of Dean 40000041
Sub Area:AP- Professionals
Salary:Salary Commensurate with Experience
Location: East Lansing
Categories: Administrative/Business/Professional, Administrative Professionals- AP, Full Time (90-100%), Union, Remote-Friendly
Position Summary
The Michigan State University College of Osteopathic Medicine Dean’s Office seeks an energetic, engaged and hard-working individual to provide administrative support to report to the Administrative Director for the Dean.
The candidate will provide support including maintaining calendars, scheduling appointments including audio-visual technology requests and events including their support needs, travel arrangements and reimbursements, attending select meetings, and assisting as an initial contact resource person for the office. This position will assist in transmitting select communications from the office, while monitoring that the operations of the office aligns with current policies and utilizing Outlook and Constant Contact in many of these functions. Budgetary support of office expenditures will include preparing and processing financial documents using the EBS system and processing receipt of and/or deployment of funds associated with several organizations and college fund raising events. This position will assist with various college events by preparing and coordinating in order to assist with the success of events/activities coordinated by the Dean’s Office.
Some of these activities will also require gathering data, developing, and compiling reports.
This Position Interacts With

• Dean
• Students and admission applicants
• The public
• Administrative Director/Executive Staff Assistant to the Dean/Supervisor
• University administrators/departments
• Faculty/Staff members to provide information and coordinate schedules.

Unit Specific Education/Experience/Skills
Knowledge normally acquired through a high school education with course work in word processing, typing, shorthand, and grammar; five to eight years of related and progressively more responsible or expansive University work experience in maintaining account ledgers, word processing, spreadsheet, database, and presentation software; editing, composing correspondence, taking dictation; or an equivalent combination of education and experience.
Desired Qualifications
Five to eight years of related and progressively more responsible or expansive University work experience in maintaining account ledgers, word processing, spreadsheet, database, and presentation software; editing, composing correspondence, taking meeting notes; or an equivalent combination of education and experience. This position requires knowledge of Qualtrics, Enterprise Business Systems, Microsoft Office Suite and Access.
Equal Employment Opportunity Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.
Required Application Materials
Cover letter and resume.
Work Hours
Standard 8 - 5 with occasional nights and weekends
Website
com.msu.edu
Remote Work Statement
MSU strives to provide a flexible work environment and this position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon.
The Bidding Eligibility ends on 04/18/2023 at 11:55 PM
Advertised: Apr 12, 2023 Eastern Daylight Time