Executive Assistant Jobs

Executive Assistant

We are looking for an experienced Executive Assistant to work for a Senior Executive in this newly created position. You will keep this Executive organized and informed and able to adapt quickly to changing priorities.

Your Responsibilities:

• Prepares correspondence, presentations, reports, minutes and related material.
• Calculate reimbursements for expenses and monitor budgets.
• Booking all aspects of international travel including flights, accommodation and ground transportation.
• Ability to evaluate completeness and accuracy of agendas, meeting minutes and presentations.
• Screen calls and emails and prioritize.
• Perform extensive administrative and general support duties in a highly responsible and confidential manner.
• Prepares expense accounts and credit card statements and reconciles with supporting documentation.
• Coordinate schedules and integrate job tasks with co-workers to ensure efficient and timely completion of tasks.
• Supports requests from the department to format and finalize detailed technical reports utilizing information supplied in various forms.
• Summarize meeting discussions and decisions.
• Obtain information on lists and graphs as well as enter data into tables.
• Be the Gatekeeper on the Executives’ schedule and with the ability to change and re-prioritize as required.
• Assess appropriateness of print materials for publication as needed.
• Manages logistics for internal and external meetings, conferences and teleconferences across multiple time zones.
• Managing special ad-hoc requests and projects as needed.

Your Skill Set:

• Must have a high level of integrity and discretion working with confidential and sensitive information.
• Ability to work in a fast-paced environment (quick to learn and adapt) with challenging and changing deadlines.
• Advanced skills in various applications such as Word, Excel, PowerPoint, Access, Visio and Outlook.
• Minimum ten years experience in a senior administrative capacity.
• Post-Secondary Education in Office Administration or related field or equivalent experience.
• Strong organization, planning, multi-tasking, and time management skills with the ability to make decisions and prioritize work with minimal supervision.

We Offer:

• Competitive wages
• Tuition Reimbursement
• 401k
• Bonus
• Comprehensive Benefits

About Linamar/McLaren Engineering

Linamar Corporation is a Canadian diversified global manufacturing company of highly engineered products across global industries and markets. From the entrepreneurial seeds planted by our dynamic founder, to the support provided along the way, all Linamar employees are poised for success in this fast-paced and rapidly growing environment. With access to the tools you need to succeed, you will make an impact along with other motivated and engaged employees.

McLaren Engineering, the engineered products division of Linamar Corporation, is a company focused on the design, development and testing of advanced automotive driveline and powertrain systems.

MCL0574239333

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