Executive Assistant 234130 Jobs

How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position. Candidates who fail to meet this requirement will not be considered for the position.

Summary

The Department of History at the University of Michigan is one of the premier and largest History departments in the world and the Executive Assistant serves as a critical member of the Chair's Office team. This role provides high-level support to the Chair, Associate Chair, Executive Committee and Chief Administrator. Key skills and attributes required for this position include:

• High-level administrative experience in an academic setting, preferably at UM.
• An innovative and flexible approach to work.
• An individual that embraces the mission and vision of LSA and the department of History and the principles of integrity & trust, accountability & sound judgment, collaboration & innovation and positive & engaged community.
• A high level of initiative, discretion, accountability and sound judgment regarding sensitive and confidential matters.
• Enjoy working with quickly evolving projects and are comfortable taking action in a growing and changing workplace.
• Demonstrated excellent writing and editing skills with experience drafting funding proposals highly desired.
• Being proactive, an ability to handle a wide variety of diverse tasks and a high degree of friendly customer service are key characteristics of a successful candidate for this position.

We are a diverse intellectual community dedicated to excellence through research and teaching; learn more about the department at http://www.lsa.umich.edu/history/.

Mission Statement

The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future.

Responsibilities*

Responsibilities Include But Are Not Limited To The Following

• Plan and coordinate meetings.
• Work as a team with highly-skilled staff in a fast-paced environment and foster a positive and engaged community. Model and inspire a positive, creative environment that cultivates learning and curiosity.
• The Executive Secretary will work with the Chair and others to draft proposals and engage with donors, alumni, and strategic partners in industry, non-profits, foundations, government agencies and academia for these and other innovative programs that will continue to propel U-M History’s world preeminence.
• Perform other duties as assigned in order to support the goals and objectives of the department.
• Compose and initiate original correspondence requiring interpretation of policies; draft, format, and edit confidential and sensitive reports and correspondence for the Chair.
• With input from Chair and CA, draft weekly Executive Committee and monthly department meeting agendas. Take and distribute minutes from these meetings. Follow up on discussions and/or directives from the meetings to see that appropriate action is initiated.
• Hire, promote, and retain the very best History faculty in their fields. Manage processes in faculty life cycle such as award and professorship nominations, leaves, reviews, modified duties, sabbaticals, and postponements.
• Strategic partner with the Chair’s Office to:
• Effectively maintain Chair's calendar and avoid conflicts in the schedule, coordinating meetings on their behalf.
• Create travel itineraries and coordinate all travel-related arrangements.
• Manage communication and dissemination of information.

Required Qualifications*

This position requires an extremely high level of organizational skills and high degree of confidentiality. Outstanding interpersonal as well as communication skills are required. Must be a fluid writer in this role to draft documentation and grant applications for the Chair and edit many written pieces.The successful candidate will have the ability to work effectively and sensitively with a diverse group of students, faculty and staff and to handle sensitive and confidential materials and situations and value differences.

We require a high level of proficiency with information technology applications including spreadsheets, presentation software, and word processing. In particular, we seek expertise in all Microsoft Suite software, Adobe Acrobat and InDesign, Google applications, web editing, and demonstrated motivation to find and use new software to enhance the work in History. The ideal candidate will consistently seek innovation and collaboration with original thinking and risk-taking to find fresh solutions.

We require a demonstrated high level of critical thinking, problem solving, and decision-making. The successful candidate must be a self-starter; be able to set priorities and handle multiple assignments and deadlines; learn quickly and stay calm in the face of concurrent tasks; must possess evidence of successful adaptation to change and display excellent judgment while operating in a flexible and highly professional manner. The History Department depends on our staff to work successfully in a team environment as well as work independently with minimal supervision. A high degree of attention to detail and accuracy is a must. We are looking for someone who shows initiative; the desire to identify opportunities for changes to processes, procedures and duties; and a willingness to assume additional responsibilities. A successful candidate will be proactive in all aspects of the position, be imaginative and think outside the box.

We require a demonstrated ability to exercise a positive service-oriented attitude with the ability to show initiative and exercise solid judgment; the ability to handle challenging situations with tact and diplomacy.

Lastly, the successful candidate will be required to occasionally flex their hours in order to attend evening events or to meet upcoming project deadlines. The department does offer the possibility of a hybrid work schedule that includes both in-person and remote work. Schedules are determined in consultation with the Chair and CA.

Desired Qualifications*

• At least 5 years of administrative support to an upper level manager/executive is desired, preferably in an academic setting.
• Experience writing reports, outreach materials, and/or proposals for funding highly desired.
• A Bachelor's degree or higher in a relevant field is highly desired.

Additional Information

The target salary range for this position is $54,000 to $67,000. The actual salary offered may be higher based on the qualifications and experience of the selected candidate.

As one of the world’s great liberal arts colleges, LSA pushes the boundaries of what is understood about the human experience and the natural world, and we foster the next generation of rigorous and empathetic thinkers, creators, and contributors to the state of Michigan, the nation, and the world.

To learn more about diversity, equity, and inclusion in LSA, please visit lsa.umich.edu/lsa/dei.

To learn more about LSA’s Mission, Vision and Values, please visit lsa.umich.edu/strategicvision.

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.