Executive Secretary / Executive Administrative Assistant, Journeyman

Precise Systems is a professional services company currently working for the U.S. Navy, U.S. Marine Corps, and U.S. Air Force. Our core competencies include systems engineering, program and project management, logistics, information technology and cyber security, and software development services. We were founded in 1990 and since our establishment we have been providing cutting edge solutions and support to our warfighters. We understand and provide expert consultation on network and weapons systems acquisition programs, maintenance/modernization programs, and sustainment programs.
We are currently seeking an Executive Administrative Assistant to support our Patuxent River, MD. They will perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.
Duties May Include, But Are Not Limited To

• Set-up and maintain master project files, both paper and electronic, for all incoming and outgoing correspondence.
• Coordinate and schedule conference rooms and MS Teams for IPT personnel.
• Prepare correspondence, Naval messages, forms, and presentations in the appropriate formats using computer-based applications, such as Adobe Acrobat, Microsoft (MS) Word, Command electronic mail, MS Excel, MS PowerPoint, and Naval message software. Maintain tracking log such as correspondence.
• Answer telephones and manage calendars for the Program Manager (PM) and Principal Deputy Program Manager (PDPM) and Deputy Program Managers (DPMs) on a daily basis during core hours.
• Provide travel management services including processing visit requests, country clearance requests for customers attending meetings within the Continental United States/Outside Continental United States (CONUS/OCONUS) and for incoming visitors, preparing travel orders, authorizations, and vouchers in Defense Travel System (DTS).
• Maintain action item tracking log.
• Track mandatory training and acquisition certifications for IPT team members.

Required Education: High School diploma / GED.
Required Experience: Journeyman - 3 to 10 years of experience performing duties described in the functional
description.
Desired Experience: At least 1 year of experience managing travel and using the Defense Travel System (DTS).
Functional Description: Provide high-level administrative support by conducting research, preparing statistical
reports, handling information requests, and performing clerical functions such as preparing correspondence,
receiving visitors, arranging conference calls, and scheduling meetings.
Must be able to obtain and maintain a Secret security clearance.
Precise Systems, Inc. is an Affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status. Precise Systems, Inc. participates in E-Verify. Precise Systems, Inc. encourages and supports workplace diversity.
Required Skills
Required Experience