Administrative Asst Ii Jobs

At Bank of the West, our people are having a positive impact on the world. Were investing where we feel we can make the most impact, like advancing diversity and women entrepreneurship programs, financing for more small businesses, and promoting programs for sustainable energy. Bank of the West is now part of the BMO family, a leading North American bank with a 200+ year history of success. BMO offers abroad range of financial services to help customers achieve real financial progress and shares Bank of the Wests commitment in driving positive change for a thriving economy, a sustainable future, and an inclusive society.

Summary

Responsible for primarily performing diverse administrative support duties and secondarily performing secretarial support duties. Requires good working knowledge of unit practices, policies, programs, and business requirements. Assignments include initiation of, or participation in, various projects, including researching information, providing analysis, and compiling data to convey relevant information.

Essential Job Functions

• Composes letters and memoranda from verbal direction or knowledge of Company's policies and procedures.
• Organizes and maintain files, correspondence, records, and other documents.
• Schedules and coordinates meetings and facilities which may include travel and lodging arrangements.
• Receives and screens telephone calls, mail, and visitors. Routes callers, take messages, and answers questions relating to the unit's function. May interact with Company clients to schedule appointments, answer questions, and resolve moderately complex issues. May act as information source for the unit.
• Provides assistance in the day-to-day administration of the unit and follows up on pending matters.
• Inputs and retrieves data utilizing knowledge of various computer software packages. Types correspondence, reports, memoranda, special projects, technical papers, and related materials for unit staff. Formats documents and presentations.
• Initiates and researches information, compiles statistics, gathers, analyzes, and summarizes data for projects or trends and status reports and studies. May assist in preparation of unit budget.
• Orders office supplies. Prepares and processes unit purchase requisitions and vendor invoices.

Other Job Duties

• Requires 3 years minimum experience.
• May take minutes of staff meetings.
• Performs special assignments and project work as needed.
• Performs other duties as assigned.
• Requires basic job knowledge of systems and procedures obtained through prior work experience or education.
• May require vocational or technical education in addition to prior work experience.
• Complete understanding of the policies, practices, and function of the business unit.

Education

• Associate's Degree

Skills

• Demonstrated ability to work independently and plan and manage short-term, moderately complex projects.
• Advanced personal computer skills necessary to format reports, presentations, spreadsheets, graphics, et cetera.
• Working knowledge of general office procedures with demonstrated administrative and secretarial skills.

Annual Hiring Range/Hourly Rate

$24.04 - $33.65

Equal Employment Opportunity Policy

Bank of the West is an Equal Opportunity employer and proud to provide equal employment opportunity to all job seekers without regard to any status protected by applicable law. Bank of the West is also an Affirmative Action employer - Minority / Female / Disabled / Veteran.

Bank of the West will consider for employment qualified applicants with criminal histories pursuant to the San Francisco Fair Chance Ordinance, subject to the requirements of all state and federal laws and regulations.

Primary Location

United States-California-Burlingame

Job

Administrative / Clerical

Job Posting

Jun 26, 2023, 10:31:11 AM

Job Qualifications

Required Experience