Executive Assistant/Fund Ops Manager To Founding Ceo At Deep Tech Vc

Bloom is partnering with a deep tech VC company looking for an Executive Assistant / Fund Ops Manager to help support their founding CEO and remote team. You will own core EA duties of calendar and meeting coordination, inbox management, and note-taking and priority setting, keeping track of to-dos and necessary team contributions. In addition, you will interface with the VC’s LPs and startup founders, gathering pertinent information for investor updates and quarterly earnings reports. You will help prepare documents for entity formations, taxes, visa applications and fundraising efforts. You will also help set up health insurance and other foundational processes for the company to continue to thrive. The ideal candidate has previous experience working at a VC company, is comfortable crunching data and synthesizing information, is extremely detail-oriented and excels at tracking projects and timelines. This is an incredible opportunity to be a true right hand to the CEO and get from row exposure to very high-level executives and wealthy individuals. You will have the opportunity to sit in on meetings and travel abroad with the CEO as he meets with potential investors and startup founders. (Please note: Travel is not required, it’s merely a bonus should you be interested.) $130-180k DOE, flexible PTO, fully remote and more.

Responsibilities

• Classify meeting notes from AI transcriptions >>> feed prompts into GPT-4.
• Manage and track the performance of portfolio companies (Discord, Telegram, WhatsApp, WeChat).
• Manage CEO's complex and busy calendar, helping with task prioritization.
• Coordinate meetings with internal/external stakeholders.
• Write investment memos and due diligence reports.
• Coordinate meetings and take notes as needed.
• Write and distribute quarterly and annual reports to all investors.
• Help set up health insurance and other foundational processes for the company to continue to thrive.
• Manage company and potentially the Founder’s emails.
• Manage and post content across different social media channels (LinkedIn, Twitter, Facebook, YouTube).
• Document and track investment, fundraising, and partnership pipelines (ClickUp).
• Prepare documents for bank accounts, entity formations, annual auditing/tax filings, and Visa applications.

Qualifications

• Great attention to detail and organizational skills.
• Tech-savvy and ability to learn new tools quickly.
• High EQ.
• Proactive, flexible, and able to take initiative as needed.
• Ability to bring a framework to the role in terms of organizational processes.
• Someone who can think technically, reverse engineer, and approach things from an economic mindset.
• Work well under pressure in a fast-paced time-sensitive, ever-changing environment. Ability to switch gears and adapt to changes as priorities pivot.
• A fast learner and self-starter.
• Excellent verbal and communication skills.
• Previous experience supporting a c-level executive in a fast-paced environment.