Executive Assistant To Chief Executive Officer

About our company:

The Raymond Corporation is a division of the Toyota Industries Corporation. We empower you to do great work in a company with 100 years of success, innovation and growth. Our Associates are the foundation of our continued success. If you’re innovative and enjoy the thrill of making things happen - share our vision and grow with us.

About the position:

You will perform a variety of diverse and confidential clerical and administrative duties and related projects. You will support members of the executive staff and their departments. You will handle a variety of issues that vary in complexity.

• Assist department with purchasing office supplies, paying invoices and software purchases.
• Reports directly to the Chief Executive Officer.
• This position is based out of our corporate office in Greene, NY.
• Work with airlines to maintain corporate contracts and review meetings.
• Handle sensitive information in a professional, confidential manner.
• Responsible for the coordination, scheduling and communication of the corporate plane, maintaining policies, procedures and flight sheets. Processing flight sheets for accounting and audit purposes.
• Handle special administrative projects such as business proposals, preparation and maintenance of department budgets and weekly reports.
• Create and complete travel and expense reports.
• Monitor monthly and weekly travel agency reports and communicate with company travel coordinators.
• Compile and distribute monthly status reports to parent company.
• Develop and prepare visual aids such as charts and graphs for presentation at high level meetings that may involve outside companies.
• Work with procurement to obtain corporate hotel rates and rental car agreements.
• Coordinate travel for department personnel.
• Candidate will be expected to work independently with little supervision.
• Assist with departmental budgets with numerous annual updates.
• This position is office based and does not qualify for remote work.
• Outstanding competencies including: consulting, ethics and integrity, business acumen, flexibility, highly organized, solutions orientation and relationship management.
• Maintain several conference room calendars and corporate plane schedule.
• Establish and maintain a variety of files and records.
• Coordination of large meetings, both off-site and on-site, including international visitors.

About you:

• Must have strong analytical skills.
• Effectively communicates across multiple levels from associate to executive.
• Must be proficient in Microsoft Office Suite.
• 6+ years of Senior Assistant or Executive Assistant experience.
• Must be able to multitask and prioritize to meet deadlines.

It would be great if you had:

• Experience with Ariba or other invoice systems is preferred.
• Experience working with Concur or other travel booking/expense reporting systems is preferred.
• A bachelor’s degree in a related field is preferred

About the total compensation package:

Salary - The annual rate for this position is $66,000 – $85,000 per year. Compensation will be based on the combination of the candidate’s experience and education.

Benefits - We recognize the value of a comprehensive benefits program for our employees and work tirelessly to make sure our package meets the needs of our employees and their families. Eligible employees can elect and participate in a variety of benefits including:

• 10 paid holidays
• Flexible Spending Accounts (FSA) for medical and dependent care
• Vacation available on day 1
• Comprehensive 401(k) retirement plan with company match
• Medical and Rx Plan options
• Short-Term and Long-Term Disability
• Long-Term Care Insurance
• Dental and Vision Plan options
• Tuition Aid Program
• ID Theft Protection
• Accident, Critical Illness, and Indemnity Insurance
• Profit Sharing Plan based on annual profitability
• Employee Assistance Program (EAP)
• Life Insurance and AD&D
• Vacation, Sick, Personal & Volunteer Time