Executive Assistant To Support Our Chief Financial Officer (Cfo), Chief Development Officer (Cdo), And Chief Legal Officer

Company Description

KIPP Public Schools is a national network of public charter schools that prepares students with the skills and confidence to create the future they want for themselves, their communities, and us all. We are a network of 280 schools, nearly 15,000 educators, and 175,000 students and alumni.

Our mission: Together with families and communities, we create joyful, academically excellent schools that prepare students with the skills and confidence to pursue the paths they choose—college, career, and beyond—so they can lead fulfilling lives and build a more just world.

Our vision: Every child grows up free to create the future they want for themselves and their communities.

The KIPP Foundation is a nonprofit organization that supports KIPP schools across the country. The KIPP Foundation trains and develops outstanding educators to lead KIPP public schools; provides tools, resources and training for excellent teaching and learning; promotes innovation; and facilitates the exchange of insights and ideas across KIPP and other public schools and organizations.

Position Overview

In this role, you will be reporting to the Chief Financial Officer (CFO), Chief Development Officer (CDO), and Chief Legal Officer (CLO). You will also be an integral member of a collaborative admin team, comprising of Executive Assistants, Managers of Executive Administration, and our Board Operations Coordinator. You have a deep passion for education equity and KIPP’s mission: to create joyful, academically excellent schools that prepare students with the skills and confidence to pursue the paths they choose – college, career, and beyond, so they can lead fulfilling lives and build a more just role. As an Executive Assistant to our CFO, CDO, and CLO, you will be part of a collaborative team that works every day to help our organization actively fight the systemic discrimination that plague our country, both within KIPP Foundation, KIPP network, and the broader community in which our children live. You are well suited for this role if you are a proactive, equity-driven problem solver and detail-oriented assistant with exceptional communications skills who thrives in highly collaborative and agile team settings. Finally, in this role, you must be able to exercise strong judgement, flexibility, and foresight, while executing projects involving budgets, financial reports, and contracts. Candidates with financial and/or legal acumen are highly preferred. All EAs must be able to maintain confidence related to sensitive information related to high-level leadership decisions.

Key Responsibilities and Duties

• Perform administrative and office support, such as typing meeting minutes, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database
• Maintain professionalism and strict confidentiality with all materials
• Manage and execute scheduling and logistics for multiple chiefs, including agendas, mail, email, calls, team meetings, travel arrangements, in-person team conferences, other team logistics
• Oversee and manage compliant expense reporting to ensure timely reimbursements/payments for talent team
• Work on Special Projects, in alignment with your strengths, career interests, and business needs; projects may include, but is not limited to, knowledge management projects, coordinating/preparing formal org-facing communications, planning team events, updating documents (e.g., policies, handbooks), and executing policies to KF employees and the KIPP network.
• Serve as a collaborative member of the KIPP Foundation Executive Assistant community that will be charged with work that impacts the enterprise-wide health & well-being; operating as an ambassador to the chief you directly you directly support as well as an ambassador to Executive Chief team.

Key Competencies

• Innovative & Agile: Ability to operate effectively in virtual environments with teammates across multiple time zones; can adapt while upholding integrity and organization principles and values
• Organization, Planning, and Execution: Strong organizational and follow-through skills; excellent time-management, project management, and knowledge management skills; meticulous attention to detail with reliable and timely follow up and follow through skills
• Communications Skills: Superb written and verbal communication skills that considers the needs of different audiences
• Mission Driven: Passion for education equity and KIPP’s mission and values (sense of purpose, results, respect, constant learning & humility, and diversity & inclusivity)
• Achievement Orientation: Ensures clarity in goals and accountabilities while working with agility and creativity to drive toward deadlines and outcomes-focused metrics
• Judgment & Decision Making: Excellent judgment is essential; a track record of making sound decisions and keeping company confidences while coordinating with multiple stakeholders in in senior leadership roles; strong upward management skills, including advising Chiefs, on calendar priorities
• Cultural Leadership & Competence: A proactive cultural leader and team player who thrives on collaboration, learning, and seeking perspectives to problem solve and achieve objectives; cultural competence in collaborating with teammates across lines of difference

Qualifications

Experience and Qualifications

• Advanced skills in Microsoft Office (Outlook, PowerPoint, Word, Excel, Teams) and other office productivity tools, with aptitude to learn new software and systems
• 2+ years of experience working with schools, students or organizations focused on education equity
• 3+ years of experience in an administrative role, supporting a senior executive responsible for a large team
• Associate or Bachelor's degree preferred, but not required
• Professional acumen and experience working directly with senior leaders and executives
• Proficiency with AnyBill, Concur, ADP, HRIS, and video conferencing systems a plus

Additional Information

Work Conditions

• Full-time, Exempt Position
• Travel requirements: 10-25% travel is expected for this role

Location

This role also has the option of working from a remote office full-time or to be based out of a KIPP Foundation office. KIPP Foundation office is in NYC, Chicago, San Francisco, and Washington DC.

Compensation And Benefits

The salary range for this position is $80,000-$99,000, commensurate with relevant experience.

Our comprehensive benefits package include:

• Finance Security benefits include such as a 401K retirement plan with 4% match, employer sponsored legal plans, and life/disability insurance, and flexible spending accounts
• Wellness benefits such as fitness reimbursements, discounted tickets to theme parks/attraction, back-up care support for children and adults/elders, and our employee assistance program
• 100% paid parental leave
• 100% coverage of the premium for employee and 75% for employee + family’s medical/dental/vision plans.
• 26 vacation days + 18 days additional flexible PTO days (flexible PTO increases to 23 days for year 3 and 4 and to 28 days for years 5+).