Executive Assistant To Chief Executive Officer

Job Title: Executive Assistant to the CEO

Location: Great Falls, VA

Duration: Long Term

Overview:

The ideal Executive Assistant candidate will be someone with an undergraduate degree or a recent graduate and or experience of minimum 5 years. In addition, the candidate should be a team player, very flexible, willing to take direction and learn. Detail and customer service- oriented within deadline-driven environments, and communicate solutions effectively to his/her teams, including Corporate, and Operations. Works independently performing a wide range of complex and confidential administrative and clerical support duties. Requires excellent communication and interpersonal skills and ability to provide information and service to a wide range of internal and external contacts. Includes responsibility for executive office management as appropriate.

Responsibilities:

• Develops, implements and administers departmental office systems and procedures. Establishes office procedures, policies and operations. Interprets and communicates policies and processes.
• Uses multiple technical applications including word processing, database management, spreadsheets, graphics and presentation software, electronic calendar, email, and other technical/scientific applications. Uses Internet may include web maintenance and design.
• Manages complex calendars, arranges for meetings, appointments, and travel arrangements.
• Commute within Rockville, MD and Great Falls, VA office as needed.
• May prepare spreadsheets to track and maintaining expenditures and reconciling accounts.
• Provides wide ranges of support including editing memo’s, reports, meeting documents/materials and presentation.
• Proficient in Microsoft Office Suite, including Outlook. Ability to use social media, such as Facebook, Twitter, Instagram and LinkedIn. Update news media and public relations policies annually.
• Create agendas as needed, attend meetings, record minutes.
• Administrative reporting.
• Support with corporate communications, branding and promoting.
• Serves as principal administrative contact and liaison for external contacts.
• Function in an adaptive, responsive manner to a wide variety of challenging business scenarios, utilizing strong critical thinking skills.
• Handle sensitive and confidential data to be disseminated to appropriate recipients, scanned, filed or properly disposed off.
• Support planning and coordination of meetings including associated logistics such as arranging attendance, set-up with food, technology needs based on remote or virtual meeting locations.
• Support planning and coordination of meetings including associated logistics such as arranging attendance, set-up with food, technology needs based on remote or virtual meeting locations. Greet/direct guests, clients and business contacts while ensuring their needs are identified and handled in a timely manner.
• Reviews, assesses, routes, answers and monitors follow up action steps on correspondence. Gathers and analyses information required for
• Provides wide range of complex office administration and support to the CEO.
• Serves as principal contact and source of information for customers of the department., and external customers.

Qualifications:

• Ability to handle high-stress situations with calm competence.
• Highly motivated, proactive, and energetic
• Ability to multi-task and handle changing priorities.
• Excellent written and oral communication skills, interpersonal and organizational skills.
• Ability to use social media, such as Facebook, Twitter, Instagram and LinkedIn
• Solid understanding of networking and an interest in understanding the business.
• Strong work ethic and ability to work outside of normal business hours if needed.
• Strong professionalism in demeanor, communication style and appearance.
• Positive and productive attitude and ability to work well with all levels of clients, senior executives, colleagues and other staff members.
• Proficient in Microsoft Office Suite, including Outlook.

Required:

• Strong work ethic and ability to work outside of normal business hours if needed.
• Flexible work hours
• Driving between Rockville, MD office and Great Falls, VA office.
• Proficient in Microsoft Office Suite, including Outlook.

Thank you,

Shaik Mathin|Talent Acquisition Associate

Fixity Technologies

W: +1-630-931-8013

Email:[email protected]|Web:www.fixitytech.com

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