Executive Assistant Jobs

Global Investment Banking
As an Executive Assistant with Baird’s Global Investment Banking team, you will directly support a team of senior level bankers relieving them of administrative tasks. You should exude confidence in your capabilities and have an exceptional propensity for anticipating the needs and preferences of the bankers. You must be organized, quality focused, highly energized, proactive, and efficient. Additionally, this role will require someone with great attention to detail, as well as advanced analytical and technological skills. This position will involve frequent interaction with group heads, internal and external clients, and require strict adherence to client confidentiality and maintenance of active projects and critical information.
As An Executive Assistant, You Will

• Assist with new hire on-boarding and off-boarding.
• Coordinate with the Conference Center team to reserve conference rooms and catering for internal and external meetings/events, catering, locations, vendors, etc.
• Focus on building strong relationships with bankers and peers through collaborative efforts and teamwork.
• Maintain data integrity with accurate Salesforce entries and continuous data clean ups.
• Arrange domestic and international travel and process, submit and track expenses; stay current on all Travel policies and procedures.
• Lead and coordinate on ad hoc projects as requested.
• Work cooperatively with the administrative assistant’s team.
• Maintain data integrity with accurate Salesforce entries and continuous data clean ups.
• Assist in editing spreadsheets and presentations, including printing and binding, for client meetings.
• Manage and coordinate various calendars and synchronizing conflicting schedules for team calls, meetings, and events.
• Produce high quality emails and messages to individuals at all levels of the organization.

What Makes This Opportunity Great

• Unique culture that values diverse backgrounds and perspectives while emphasizing teamwork and a strong sense of partnership.
• Enjoy the variety of tasks each new day brings. Our schedules are variable and incredibly exciting.
• You will be learning constantly, whether learning by collaborating with other assistants, or simply learning by solving problems and tackling projects.
• Energetic environment that will enable you to grow as a professional.

What We Look For

• Detail orientated; strong organizational skills with ability to prioritize various tasks simultaneously.
• Coordinate complex calendars and manage varying schedules for multiple bankers.
• Must be a proactive, “quick on your feet”, self-starter with excellent problem-solving skills.
• Professional demeanor with strong oral and written communication skills.
• Proficient with Microsoft Office products; Concur Travel / Expense system preferred.
• Experience using CRM systems, preferably Salesforce.
• Work independently with speed and accuracy.
• High school diploma or education equivalent required.
• 5+ years of proven administrative experience preferably in the financial environment.

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Commitment to Inclusion & Diversity
Baird is committed to inclusion & diversity for our clients, our associates and the communities where we live and work. This commitment stems from our culture of integrity, genuine concern for others and respect for the individual. We view inclusion & diversity as an ongoing journey – one of shared responsibility, continuous improvement and a focus on progress. We invite you to join us as we work together to foster an environment where diversity unites rather than divides us.